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Office Administration Specialist

2 months ago

Nashville, Tennessee, United States Telnet Inc Full time
Job Overview

Position Title: Administrative Services Assistant

Company: Telnet Inc

Role Duration: 9+ Months

Position Summary:

Under general supervision, this role entails professional administrative support work of routine to moderate complexity, aimed at alleviating executives from administrative responsibilities. The following are key responsibilities associated with this position:

  • Telephone Management:
    • Handling a multi-line phone system
    • Screening and routing calls
    • Delivering basic customer service to callers
  • Document Distribution:
    • Managing faxes and mail
    • Overseeing shared inboxes
    • Printing, filing, and distributing reports
  • Email Communication:
    • Drafting, obtaining approval for, and dispatching all staff emails
  • Maintenance Coordination:
    • Logging, tracking, and following up on maintenance requests
    • Logging, tracking, and following up on IT-related requests
  • Conference Room Management:
    • Maintaining the 7th floor conference room
    • Organizing room tidiness at day’s end
    • Assisting with audiovisual needs as required
    • Managing meeting approvals or rescheduling
  • Meeting Documentation:
    • Recording minutes for managers' meetings
  • Newsletter Preparation:
    • Assisting in the creation of newsletters

Preferred Qualifications:

Graduation from an accredited institution with a bachelor's degree; and a minimum of one year of progressively responsible full-time administrative or professional experience. Relevant experience may be considered in lieu of formal education on a year-for-year basis.

Work Schedule:

Days: Monday to Friday

Hours: 7.5 hours per day

Time Zone: CST

Shift: 8:00 AM to 4:30 PM

Required Skills:

  • Administrative Assistance - Proficient (4-6 Years)
  • Adobe Acrobat - Proficient (4-6 Years)
  • Appointment Scheduling - Proficient (4-6 Years)
  • Customer Service - Proficient (4-6 Years)
  • Data Entry - Proficient (4-6 Years)
  • Filing - Proficient (4-6 Years)
  • Microsoft Excel - Proficient (4-6 Years)
  • Microsoft Word - Proficient (4-6 Years)
  • Scheduling - Proficient (4-6 Years)
  • Typing - Proficient (4-6 Years)