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Freelance Event Coordinator

2 months ago

San Diego, California, United States visit Full time

Job Summary:

Visit.org is seeking a highly skilled and experienced Freelance Event Specialist to manage the logistics of our upcoming in-person events. As a key member of our team, you will be responsible for ensuring the smooth execution of our events, providing exceptional customer service, and maintaining a high level of quality in all aspects of event management.

Key Responsibilities:

  • Event Preparation:
    • Participate in virtual planning meetings with all stakeholders, including corporate partners, nonprofit organizations, and Visit.org team members.
  • Day-of Coordination:
    • Take ownership of event setup, alignment with the on-site team, and teardown.
    • Manage the check-in process, providing a warm and friendly welcome to guests.
    • Problem-solve issues such as missing supplies, late staff, and technology challenges.
    • Escalate issues to the Events Team as needed.
    • Send regular updates, photos, and videos to the Events Team throughout the event.
    • Break down the event site after the event ends, helping to clean and repackage materials for shipping.
  • Qualifications:
    • Fluency in English and strong communication skills.
    • Based in San Diego, CA.
    • Schedule flexibility with availability to work on a contract per-event basis.
    • Experience in complex, large-scale events and smaller executive-level intimate events.
    • Proven track record of executing events at the highest level and continuously raising the bar on content and customer experience.
    • Resourcefulness, ability to exhibit grace under pressure, and solutions-minded in ambiguous situations.
    • Quick thinker with a back-up plan for the back-up plan.
    • Self-starter who is organized and detail-oriented.
    • Strong interpersonal and customer service skills, especially in fast-paced situations.
    • Able to wear many hats and take on varied tasks and projects.
    • Comfortable being present and interacting with large crowds.
  • Physical Demands:
    • Able to lift, slide, and carry up to 30lbs.
    • Able to stand for an extended period of time.

What We Offer:

  • Competitive hourly rate.
  • The chance to do meaningful and impactful work.
  • The opportunity to meet with social impact-minded individuals.
  • A chance to build your experience for your resume.
  • Potential for recurring freelance employment with Visit.org.