Administrative Support Specialist

1 day ago

Tampa FL USA, United States Florida Chemical Supply Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our team. The ideal candidate will be responsible for ensuring the efficient operation of the office, managing schedules, coordinating meetings, and supporting various departments within the company.

Key Responsibilities:
  • Maintain a clean, organized, and professional office environment, ensuring the office runs smoothly on a daily basis by ordering and managing office supplies and equipment, as well as coordinating office maintenance and repairs.
  • Assist with day-to-day administrative tasks such as filing, scanning, and data entry, and preparing and editing documents, reports, and presentations.
  • Handle incoming and outgoing mail and packages, maintaining and updating company databases and records.
  • Effective communication is essential for this role, which includes answering and directing phone calls, taking messages as needed, greeting and assisting visitors in a professional and friendly manner, managing email correspondence, and responding to inquiries promptly.
  • Schedule and coordinate meetings, appointments, and travel arrangements, assist in organizing company events and meetings, prepare meeting agendas, take minutes, and distribute them as necessary.
  • Coordinate logistics for training sessions, workshops, and conferences.
  • Assist with order entry tasks, accurately entering and processing customer orders, ensuring all details are correctly recorded and communicated to the relevant departments.
  • Monitor order status, handle order-related inquiries, and coordinate with the sales and logistics teams to ensure timely delivery.
  • Prepare and submit expense reports, and monitor and reconcile office budgets.
  • Support special projects by assisting in planning and execution, conducting research, and compiling information as needed.
  • Provide administrative support to various departments as required.
Qualifications:
  • A high school diploma or equivalent, with an Associate's or Bachelor's degree preferred.
  • Proven experience as an administrative assistant or in a related role is essential.
  • Proficiency in office software (e.g., MS Office, Google Workspace) and familiarity with office equipment (e.g., printers, scanners, copiers) are required.
Skills and Competencies:
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Attention to detail and problem-solving capabilities.
  • The ability to multitask and prioritize tasks effectively.
  • Maintain a professional demeanor and exhibit strong interpersonal skills.
  • The ability to work independently and as part of a team.
Working Conditions:

This position requires a standard 40-hour workweek, Monday through Friday, with some flexibility in hours for special projects or events. The role is primarily office-based, with occasional requirements for off-site meetings or events.

Benefits:

We offer a competitive salary commensurate with experience, health, dental, and vision insurance, paid time off and holidays, and opportunities for professional development and career advancement.

  • Administrative Support Specialist

    1 day ago

    Tampa, FL , USA, United States Fagron Sterile Services Full time

    About the JobThis Administrative Assistant role provides a wide range of administrative support-related tasks for the Executive Assistant while working independently with minimal supervision. The ideal candidate will possess excellent organizational skills, be able to prioritize multiple tasks, and maintain confidentiality.Key Responsibilities:• Provides...

  • Administrative Support Specialist

    4 weeks ago

    Tampa, Florida, United States St. Michael's Inc. Full time

    Administrative Specialist OpportunitySt. Michael's Inc. is seeking an experienced Administrative Specialist to support a Department of Defense (DoD) client. As the Administrative Specialist, you will provide end-to-end administrative support to our client, working closely with senior management to ensure seamless operations.About the RoleAs an Administrative...

  • Administrative Support Specialist

    1 week ago

    Tampa, Florida, United States St. Michael's Inc. Full time

    St. Michael's Inc. is seeking an Administrative Specialist to support a Department of Defense (DoD) client. As the Administrative Specialist, you will provide end-to-end administrative support to our client. You will be in a client-facing role that will benefit from your previous administrative support experience. Our core value of Teamwork will be paramount...

  • Administrative Support Specialist

    2 weeks ago

    Tampa, Florida, United States St. Michael's Inc. Full time

    About This RoleWe are seeking an experienced Administrative Specialist to support our Department of Defense client at St. Michael's Inc. in MacDill AFB, FL. As an Administrative Specialist, you will provide end-to-end administrative support to our client, working closely with senior management to coordinate meetings, conference calls, and events.Key...

  • Administrative Support Specialist

    4 weeks ago

    Tampa, Florida, United States St. Michael's Inc. Full time

    Administrative Specialist OpportunitySt. Michael's Inc. is seeking a highly skilled Administrative Specialist to support a Department of Defense client. As the successful candidate, you will provide end-to-end administrative support to our client, working in a client-facing role that requires strong organizational and communication skills.About the RoleAs an...

  • Administrative Support Specialist

    1 day ago

    Tampa, FL , USA, United States PrideStaff Full time

    Administrative Assistant OpportunityPrideStaff is excited to share a new opportunity for an Administrative Assistant to join our team. As a nationally recognized staffing company, we have been given the opportunity to assist a top employer in this market.Job Responsibilities:Schedule appointments and provide information to callers.Compose memos, transcribe...

  • Administrative Support Specialist

    1 day ago

    Tampa, FL , USA, United States Gresham Smith Full time

    Job Title: Administrative AssistantGresham Smith is seeking a highly organized and detail-oriented Administrative Assistant to support our Tampa office. As a key member of our team, you will provide exceptional customer service, manage administrative tasks, and contribute to the success of our firm.Responsibilities:Provide outstanding customer service and...

  • Administrative Support Specialist

    3 weeks ago

    Tampa, Florida, United States St. Michael's Inc. Full time

    About This RoleWe are seeking an experienced Administrative Specialist to support our Department of Defense client at MacDill AFB, FL. As the Administrative Specialist, you will provide end-to-end administrative support to our client, coordinating and scheduling meetings, conference calls, and other events. You will also manage the Directorate Lead's email,...

  • Administrative Support Specialist

    4 weeks ago

    Tampa, Florida, United States St. Michael's Inc. Full time

    About the RoleSt. Michael's Inc. is seeking an experienced Administrative Specialist to support a Department of Defense (DoD) client. As the Administrative Specialist, you will provide end-to-end administrative support to our client, working closely with senior management to ensure seamless operations.Key ResponsibilitiesManage the email inbox of the...

  • Administrative Support Specialist

    2 weeks ago

    Tampa, FL , USA, United States Aramark Full time

    Job DescriptionThe Business Services Coordinator II is responsible for providing administrative support and guidance to employees across various functional areas.Key ResponsibilitiesProvide daily direction and communication to employees to ensure functional duties are performed efficiently and effectively.Coordinate and lead special projects to drive...

  • Administrative Support Specialist

    2 weeks ago

    Tampa, Florida, United States Staffing Now Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Staffing Now. As an Administrative Support Specialist, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to staff and...

  • Administrative Support Specialist

    34 minutes ago

    Tampa, FL , USA, United States Gresham Smith Full time

    About Gresham SmithGresham Smith is a leading architectural, engineering, and design firm that touches many areas of life. Our team of experts is dedicated to delivering innovative solutions that make a positive impact on communities. We're committed to fostering a diverse workforce and are proud to be an Affirmative Action/Equal Opportunity Employer.Job...

  • Administrative Specialist

    2 weeks ago

    Tampa, FL , USA, United States County of Volusia, FL Full time

    Job Title: Administrative SpecialistWe are seeking an experienced Administrative Specialist to join our Community Assistance Division Housing and Grants team in DeLand, Florida.Job Summary:The Grant Funded Administrative Coordinator - Housing will be responsible for the administration and implementation of State and Federal initiatives related to housing...

  • Administrative Specialist

    1 day ago

    Tampa, FL , USA, United States County of Volusia, FL Full time

    Job Title: Administrative SpecialistWe are seeking an experienced Administrative Specialist to join our Community Assistance Division Housing and Grants team in DeLand, Florida.Job Summary:The successful candidate will be responsible for the administration and implementation of State and Federal initiatives related to housing programs. This includes...

  • Administrative Support Specialist

    4 weeks ago

    Tampa, Florida, United States Arc Document Solutions Full time

    Job Title: Administrative SpecialistWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at Arc Document Solutions. The ideal candidate will provide administrative support to various departments, ensuring the smooth operation of our office.Key Responsibilities:Assist with daily administrative tasks, including...

  • Administrative Support Specialist

    5 hours ago

    Tampa, Florida, United States Arc Doent Solutions Full time

    Administrative SpecialistWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at Arc Doent Solutions. The ideal candidate will provide administrative support to various departments, ensuring the smooth operation of our office.Key Responsibilities:Assist with daily administrative tasks, including correspondence...

  • Administrative Specialist II

    2 days ago

    Tampa, FL , USA, United States Peoples Gas System Full time

    Job SummaryWe are seeking an experienced Administrative Specialist II to join our team at Peoples Gas System. As an Administrative Specialist II, you will be responsible for providing administrative support to our operations team, including data entry, customer service, and general office duties.Key ResponsibilitiesProvide administrative support to the...

  • Administrative Support Specialist

    11 hours ago

    Tampa, FL , USA, United States Ultimate Staffing Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ultimate Staffing.The successful candidate will be responsible for:Managing incoming and outgoing mail, packages, and correspondenceUpdating company calendars and maintaining accurate recordsCoordinating with vendors and...

  • Administrative Specialist

    1 day ago

    Tampa, FL , USA, United States County of Volusia, FL Full time

    Job Title: Administrative SpecialistWe are seeking an experienced Administrative Specialist to join our Community Assistance Division in DeLand, Florida. As a key member of our team, you will be responsible for coordinating housing programs and grant funding initiatives.Key Responsibilities:Coordinate housing programs and grant funding initiativesDevelop and...

  • Administrative Specialist II

    22 hours ago

    Tampa, FL , USA, United States Peoples Gas System Full time

    About the RoleWe are seeking a highly skilled and organized Administrative Specialist II to join our team at Peoples Gas System. This role will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide exceptional customer service to internal and external...