Senior Accounting Coordinator

3 weeks ago

Washington, Washington, D.C., United States Dumbarton Oaks Full time
Job Summary

We are seeking a highly organized and detail-oriented Senior Accounting Coordinator to join our team at Dumbarton Oaks in Cambridge, Massachusetts. This is a full-time position with an estimated salary range of $65,000 - $80,000 per year, depending on experience.

About the Role

This is a unique opportunity to work in a dynamic and supportive environment where you will have the chance to develop your skills and grow professionally. As a Senior Accounting Coordinator, you will be responsible for managing the Accounts Payable cycle, including payments of vendor invoices and individual reimbursements. You will also maintain monthly journal entry control records, ensure proper approvals are met, and manage approval processes for checks and invoices.

Key Responsibilities
  • Accounts Payable Management: Manage the Accounts Payable cycle, including payments of vendor invoices and individual reimbursements, and research accounting discrepancies.
  • Journal Entry Control: Maintain monthly journal entry control records and ensure proper approvals are met.
  • Approval Process Management: Manage approval processes for checks and invoices and record-keeping systems.
  • Record Keeping: Organize and manage records and files, including vendor payment files, mailings, tax filings, and other compliance documentations.
  • Financial Data Review: Review financial data and take appropriate action according to specific guidelines or accounting procedures, suggesting remedial measures when necessary.
  • Vendor/Staff Inquiries: Assist Staff Accountant with vendor/staff inquiries regarding follow-up of payments and approvals needed for processing.
  • Departmental Supplies: Order, update, and distribute departmental supplies as needed.
  • 1099 Submissions: Submit 1099s annually.
  • Special Projects: Perform special projects as assigned by management.
  • Administrative Support: Provide administrative support to Finance office staff and perform related duties as assigned.
  • Outstanding Checks: Follow up on outstanding checks with vendors.
Required Skills and Qualifications

To be successful in this role, you will need:

  • 3+ Years of Administrative and/or Accounting Experience: Required. Microsoft Office proficiency and Excel experience required.
  • Bachelor's Degree: Highly preferred. Experience with MIP fund and accounting system preferred.
  • Teamwork and Problem-Solving: Ability to work collegially in a team environment, with attention to detail, strong organizational skills, good discretion, and ability to handle confidential information.
  • Communication Skills: Excellent written and verbal communication skills.

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