Executive Office Coordinator

6 days ago

Oklahoma City, Oklahoma, United States Republic Homes LLC Full time
Job Summary

The Executive Office Assistant will provide high-level administrative support to the CEO and office in OKC. This role requires a detail-oriented individual with excellent organizational, written, and verbal communication skills. The successful candidate will be able to handle confidential and critical tasks, interact with senior-level executives, and demonstrate a high level of professionalism and confidentiality.

Key Responsibilities
  • Manage calendars for multiple managing directors, including scheduling appointments and resolving overlapping commitments.
  • Coordinate meetings and special events, such as department all-hands or off-sites, including material development and coordination.
  • Collect and prepare information for presentations and meetings for senior leadership and department staff.
  • Manage and reconcile monthly expense reports, prepare and track group budgets.
  • Process invoices, research and trace payments with the Accounting team.
  • Provide administrative assistance, including writing and editing emails, drafting memos, and preparing communications on the executive's behalf.
  • Manage the collection of quarterly department reporting and department-specific surveys.
  • Book and manage travel, including international travel.
  • Answer phones, screen incoming calls, and redirect requests for department heads.
Requirements
  • 2+ years of relevant experience in a senior/executive-level role.
  • Excellent knowledge of Microsoft Office package (Excel, Word, PowerPoint, Outlook, MS Teams).
  • Advanced analytical inclination, specifically related to budgets and projects.
  • Superior attention to detail and ability to meet tight deadlines and juggle multiple requests.
  • Integrity and discretion in handling confidential information and professionalism in dealing with senior executives.
  • Demonstrated excellent communication skills, both written and verbal, self-starter, and proactive.
  • Detail-oriented with strong planning, organizational, and time-management skills.
  • Ability to work well under pressure and occasionally work overtime.
  • Flexibility and ability to change directions quickly.
Pay and Schedule
  • Pay will depend on experience, starting at $37K a year, but negotiable.
  • In-office role located in Oklahoma City.
  • Schedule is open and flexible but may be set initially during the training period.
Job Posted by ApplicantPro

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