Purchasing Coordinator

4 weeks ago


Bella Vista, Arkansas, United States Outdoor Cap Company, Inc Full time
Job Description

The Purchasing Coordinator plays a crucial role in the Outdoor Cap Company, Inc. supply chain, responsible for placing orders with overseas factories, tracking shipments, and addressing concerns within their assigned business unit. This position collaborates closely with various teams to execute orders for custom, retail, and catalog programs.

Key Responsibilities:

  • Prepare and issue purchase orders for products and materials through the ERP system.
  • Create and maintain BOMs and Cost Sheets in the ERP system.
  • Send customer-supplied materials directly to the factory.
  • Correspond with team members to resolve issues, including running open PO reports, past due reports, and data audits.
  • Assist receiving with orders that use customer information labeling.
  • Collaborate with others to resolve questions on orders from other departments.
  • Work cooperatively in group situations and follow up on projects without others involved.
  • Maintain strong communication with the factory and Outdoor Cap departments.
  • Ensure ship dates are correct and up to date in the Outdoor Cap ERP by proactively tracking open orders with weekly reports.
  • Collaborate with Vendor and Product Compliance and sales teams to ensure Outdoor Cap follows required shipment guidelines.
  • Maintain a filing system for purchase orders.
  • Review and approve all details of factory confirmations, including price, surcharges, box dimensions, fabric yield, commodity description, ship date, and ship method.
  • Be aware of deadlines and re-prioritize throughout the day as needed.
  • Develop and maintain positive relationships with internal and external clients.
  • Quickly resolve quality issues, overage/short shipments, and wrong products directly with vendors.
  • Support other Supply Chain team members as necessary.

Requirements:

  • Detail-oriented, multi-tasking, critical thinking skills, team player, and adaptability.
  • Ability to make quick decisions.
  • Organizational skills.
  • Written and verbal communication skills.
  • Ability to work independently.
  • Flexibility and ability to adapt to a changing environment.

Education and Qualifications:

  • High School Diploma or GED.
  • 3+ years of experience in Purchasing, Supply Chain, or Sales/Clerical Role.
  • Computer skills: Microsoft Office, intermediate Word and Excel, Microsoft Outlook, and intermediate Exenta or significant experience in alternative ERP systems.

Physical Requirements:

  • Ability to remain in a stationary position (seated) 80% of the day and occasionally reach, bend, and move inside the office to access files and product.
  • Close visual acuity to perform computer tasks and operate office machinery.
  • Frequent communication with other departments and ability to exchange accurate information in a clear manner.
  • Able to hear a telephone ring.


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