Executive Support Professional
7 days ago
We are seeking an Executive Support Professional to join our team at Inframark.
Job Summary:
- The ideal candidate will provide administrative support to a moderately skilled executive, ensuring seamless daily operations and high-level communication.
- This role requires exceptional organizational skills, attention to detail, and the ability to maintain confidentiality.
Key Responsibilities:
- Manage the workflow of a specific department or team, prioritizing tasks and deadlines to meet objectives.
- Answer and direct phone calls, including distribution of off-hours messages, ensuring timely responses and maintaining a professional demeanor.
- Assist and direct guests, clients, and customers for meetings, appointments, and services, providing exceptional customer experiences.
- Perform general office support duties, including copying, filing, mailing, and faxing; maintaining office directories and filing systems; managing office supplies.
- Schedule meetings, book conference rooms, and assist in meeting support, ensuring seamless coordination.
- Prepare basic correspondence (email, letter, etc.) as directed by the executive and team members, demonstrating excellent writing skills.
- C coordinate catering for events, showcasing organizational abilities and attention to detail.
- Assist the executive with special projects as needed, demonstrating adaptability and a willingness to learn.
Requirements:
- High School Diploma or GED and 2-3 years related experience.
- Intermediate proficiency with Microsoft Office applications & internet.
- Working knowledge of Concur & expense tracking, as well as CMMS, CAD, and Hansen (may vary).
- Advanced math skills, including debits & credits.
- Working knowledge of post office protocol, bulk mail processing, work order systems & handling.
- Working knowledge of accounting functions, including payroll, purchasing, and month-end close.
Salary: $45,000 - $60,000 per year, depending on experience.
Benefits:
- A competitive salary and benefits package.
- Ongoing training and development opportunities.
- A collaborative and dynamic work environment.
Location: Our office is located in [insert location]. We offer a convenient commute and a beautiful work environment.
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