Freight Audit Specialist

17 hours ago

Deerfield Beach, Florida, United States Vaco Full time
Job Title: Freight Audit Specialist

Vaco is seeking a highly skilled Freight Audit Specialist to join our team in Deerfield Beach, FL. As a key member of our logistics team, you will be responsible for verifying and auditing freight invoices to ensure accuracy and compliance with contractual terms.

Key Responsibilities:
  • Audit Freight Invoices:
    • Review and audit freight invoices for accuracy, ensuring rates, charges, and discounts align with contractual agreements.
    • Identify and investigate discrepancies, such as incorrect rates, missing discounts, or unauthorized charges.
    • Review accounting and logistics processes to ensure that carrier invoices are processed smoothly.
  • Resolve Billing Issues:
    • Collaborate with carriers and internal stakeholders to resolve billing discrepancies and disputes in a timely manner.
    • Communicate effectively to negotiate settlements and ensure corrections are made promptly.
    • Reconcile and process invoices, statements, and accounts payable/receivable on a regular basis.
  • General Responsibilities:
    • Verify receipt, price, and quantity of all products and services received; code and input outstanding invoices into SAP for payment; and verify computer batch reports for input accuracy.
    • Obtain rates from external haulers and set up new haulers for bulk and packaged Cement, Aggregate, Fly Ash, and Block.
    • Maintain all hauler rates in SAP and Real-Time Freight.
    • Work closely with the admin team to ensure that new contracts are set up in SAP.
    • Maintain fuel surcharge conditions in SAP.
    • Update JWS with new hauler information.
    • Create new customer lanes in Real-Time Freight.
    • Support and backup customer service team.
    • Provide administrative support to Logistics Manager.
  • Process Improvement:
    • Continuously review audit processes and procedures to streamline operations and enhance efficiency.
    • Recommend and implement improvements to billing and audit workflows to optimize accuracy and effectiveness.
  • Relationship Management:
    • Develop and maintain positive relationships with carriers, vendors, and internal teams involved in freight and logistics.
    • Act as a point of contact for freight billing inquiries and issues, providing exceptional customer service and support.

Required Skills and Qualifications:

  • Previous experience in freight audit, accounts payable, transportation billing, logistics operations, or related field is highly desirable – required.
  • Bilingual: English and Spanish – required.
  • Experience using SAP systems for Logistics/Supply Chain operations is preferred.
  • Familiarity with Microsoft Office Suite (especially Excel – VLOOKUP function) is preferred.
  • Experience in the Building Materials industry for at least 3 years is required (Cement, Aggregate, Fly Ash, and Block).
  • Basic understanding of accounting principles and concepts.
  • High School diploma, or equivalent, plus 1–3 years job-related experience /bachelor's degree in business administration, accounting, Logistics, Supply Chain Management, or a related field is preferred.
  • Strong analytical and problem-solving abilities, with a keen attention to detail.
  • Excellent verbal and written communication skills, with the ability to negotiate and resolve issues effectively.
  • Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
  • Collaborative mindset with the ability to work independently and as part of a team.

Work Environment:

  • Fast-paced office environment with regular use of computers and software systems.
  • Occasional communication and coordination with external vendors and carriers.

Career Path:

  • Progression opportunities may include senior roles in logistics management, supply chain analytics, or related fields based on performance and experience.

Vaco Values:

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice:

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Pay Transparency Notice:

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual's skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

  • Night Audit Specialist

    1 week ago

    Deerfield Beach, Florida, United States Crescent Services Full time

    Job Overview:As a Night Audit Specialist at Crescent Services, you will play a critical role in ensuring the accuracy and efficiency of our daily operations. Your primary responsibility will be to balance room, restaurant, and bar work, as well as post and balance charges and settlements in a timely and efficient manner.Essential Job Functions:Prepare daily...

  • Storage Specialist

    4 weeks ago

    Deerfield Beach, Florida, United States Floor & Decor Full time

    Storage Buy SpecialistFloor & Decor is seeking a skilled Storage Buy Specialist to join our team. As a key member of our operations team, you will be responsible for managing the customer storage audit process, obtaining required customer information, and delivering customer storage buy orders in our Point of Sale system.Key Responsibilities:Manage the...

  • Warehouse Coordinator

    2 weeks ago

    Daytona Beach, Florida, United States American Freight Full time

    American Freight Job OpportunityWe are seeking a highly organized and detail-oriented individual to join our team as a Warehouse Specialist.Key Responsibilities:Ensure warehouse organization and maintenanceLoad customer vehicles with care and efficiencyUnload furniture deliveries in a timely mannerPerform order picking and general labor tasksContribute to...

  • Storage Procurement Specialist

    7 hours ago

    Deerfield Beach, Florida, United States Floor & Decor Full time

    Job Title: Storage Buy SpecialistFloor & Decor is seeking a skilled Storage Buy Specialist to join our team. As a key member of our procurement team, you will be responsible for managing the customer storage audit process, obtaining necessary customer information, and delivering storage buy orders in our Point of Sale system.Key Responsibilities:Manage the...

  • Storage Specialist

    2 weeks ago

    Deerfield Beach, Florida, United States Floor & Decor Full time

    Job SummaryFloor & Decor is seeking a skilled Storage Buy Specialist to join our team. As a key member of our operations team, you will be responsible for managing the customer storage audit process, obtaining required customer information, and delivering customer storage buy orders in POS.Key ResponsibilitiesCall storage buy customers to manage the customer...

  • Staff Accountant

    1 month ago

    Deerfield Beach, Florida, United States Vaco Full time

    Staff Accountant Job DescriptionVaco is seeking a highly skilled Staff Accountant to support our financial operations in Deerfield Beach, FL.Key Responsibilities:Prepare and review financial reports and statements for audit, revenue, and fixed assets reconciliation.Ensure tax compliance with tax agencies by preparing and filing federal and state tax returns,...

  • Warehouse Coordinator

    1 month ago

    Daytona Beach, Florida, United States American Freight Full time

    American Freight Job OpportunityWe are seeking a highly organized and detail-oriented individual to join our team as a Warehouse Specialist.Key Responsibilities:Ensure warehouse organization and maintenanceLoad customer vehicles with care and efficiencyUnload furniture deliveries in a timely mannerPerform order picking and general labor tasksAbout the...

  • Project Controls Specialist

    1 day ago

    Deerfield Beach, Florida, United States Heico Construction Group Full time

    Project Controls SpecialistWe are seeking a highly skilled Project Controls Specialist to join our team at Heico Construction Group. As a key member of our operations team, you will be responsible for ensuring the smooth execution of our construction projects.Key Responsibilities:Track and audit commitments to subcontractors and suppliersObtain scope and...

  • Accounting Specialist

    4 weeks ago

    Deerfield Beach, Florida, United States Randstad Full time

    Randstad is seeking an experienced Accounting Specialist to join their team. As a key member of the financial operations team, you will be responsible for processing accounts payable and accounts receivable transactions accurately and in a timely manner. You will also reconcile bank statements and general ledger accounts, prepare and process payroll in...

  • Insurance Verification Specialist

    3 weeks ago

    Deerfield Beach, Florida, United States BayMark Health Services Full time

    Job Title: Insurance Verification SpecialistBayMark Health Services is seeking a detail-oriented Insurance Verification Specialist to join our team. As an Insurance Verification Specialist, you will be responsible for verifying patient insurance coverage and ensuring that patients' healthcare benefits cover required procedures.Responsibilities:Verify patient...

  • Human Resources Specialist

    14 hours ago

    Deerfield Beach, Florida, United States CSPI Technology Solutions Full time

    Job Title: HR SpecialistCSPI Technology Solutions is seeking a highly skilled HR Specialist to join our team. As a key member of our HR department, you will be responsible for providing support to our employees and management team on various HR-related matters.Key Responsibilities:Partner with the MSP team to organize and facilitate new hire setupDraft Offer...

  • Staff Accountant

    4 weeks ago

    Deerfield Beach, Florida, United States Virtual Full time

    Staff Accountant Job DescriptionVaco is seeking a highly motivated and detail-oriented Staff Accountant to support our financial operations. As a key member of our team, you will be responsible for ensuring tax compliance, preparing financial reports, and reconciling transactions.Key Responsibilities:Prepare and review financial reports and statements for...

  • Payroll Specialist

    4 weeks ago

    Deerfield Beach, Florida, United States Walgreens Full time

    Job SummaryAs a Payroll Specialist at Walgreens, you will be responsible for providing exceptional customer service to internal and external customers by answering payroll-related questions and meeting all deadlines.Key Responsibilities:* Provide phone support to field employees regarding payroll checks and miscellaneous questions* Research and resolve...

  • IT Support Specialist

    2 weeks ago

    Deerfield Beach, Florida, United States Gemaire Distributors, LLC Full time

    Job SummaryThe IT Support Specialist plays a critical role in ensuring the smooth operation of our organization's technology infrastructure. This position is responsible for providing technical support to all levels of staff, ensuring that Help Desk tickets are triaged, worked, and documented within defined Service Level Agreements (SLAs). The IT Support...

  • Risk Management Specialist

    3 weeks ago

    Deerfield Beach, Florida, United States Discover Full time

    Job Title: Principal Business Risk Control SpecialistDiscover is seeking a highly skilled Principal Business Risk Control Specialist to join our team. As a key member of our risk management team, you will be responsible for identifying and mitigating risks across our marketing universe.Key Responsibilities:Develop and implement risk management strategies to...

  • Freight Logistics Coordinator

    3 weeks ago

    West Palm Beach, Florida, United States Boise Cascade Company Full time

    Job OverviewBoise Cascade Company is seeking a skilled Freight Specialist to join our team. As a key member of our logistics team, you will be responsible for scheduling the inbound and outbound delivery of products and orders to customers via contract or company truck drivers.Key ResponsibilitiesSchedule and coordinate the delivery of products and orders to...

  • Freight Logistics Coordinator

    3 hours ago

    West Palm Beach, Florida, United States Boise Cascade Company Full time

    Job OverviewBoise Cascade Company is seeking a skilled Freight Specialist to join our team. As a key member of our logistics team, you will be responsible for coordinating the inbound and outbound delivery of products and orders to customers via contract or company truck drivers.Key Responsibilities:Schedule and coordinate delivery of products and...

  • Treasury Operations Specialist

    4 weeks ago

    Deerfield Beach, Florida, United States Walgreens Full time

    About the RoleWe are seeking a highly skilled Treasury Operations Specialist to join our team at Walgreens. As a key member of our Treasury Operations team, you will play a critical role in ensuring the successful delivery of our Treasury responsibilities and providing local business support within US hours CST.Key ResponsibilitiesTimely and accurate daily...

  • Operational Risk Oversight Specialist

    3 weeks ago

    Deerfield Beach, Florida, United States Discover Full time

    Job DescriptionDiscover is seeking a highly skilled Operational Risk Oversight Specialist to join our team. As a key member of our Operational Risk Oversight department, you will play a critical role in ensuring the effective management of operational risks across the organization.Key ResponsibilitiesExecute risk-based approach to independent risk...

  • Warehouse Operations Specialist

    1 day ago

    Deerfield Beach, Florida, United States FHI Full time

    Warehouse Freight Handler Job DescriptionWe're seeking an experienced Warehouse Freight Handler to join our team at FHI. As a key member of our warehouse operations, you'll play a critical role in ensuring the efficient and safe movement of goods through our distribution centers.Responsibilities:Unload tractor trailers delivering product to our distribution...