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Senior Executive, External Relations Specialist

2 months ago

Mastic Beach, New York, United States MyCareersFuture Full time

Job Title: Senior Executive, External Relations

Job Type: Temporary, 3 Months (extendable)

Job Location: Nanyang Avenue

Key Skills: Event Management, Strategic Partnerships

The Senior Executive, External Relations will support the Manager in the operational and administrative matters pertaining to the successful implementation of strategic initiatives that will contribute to the university and schools reputation and stakeholder operational excellence.

Job Responsibilities:

Event Management and Operations

• Plan and coordinate events such as conferences, seminars, workshops, visits, or social gatherings.

• Coordinate with stakeholders to align logistical aspects such as venue selection, catering, audiovisual setup, transportation, accommodation, manpower resource allocation, procurement, and budget expenses.

• Ensure events are executed within budget constraints and adhere to timelines.

• Coordinate and host guest visits to the College.

• Ensure seamless coordination from pre-event setup to onsite coordination and post-event reporting.

• Respond to event inquiries.

Office Administration

• Provide secretarial support for board advisory meetings such as coordinating meeting schedules, taking minutes, and arranging logistics.

• Manage inventory for corporate gifts.

• Maintain excel databases such as budget expenditure, partners, and event registration.

• Undertake other administrative and/or related duties as assigned.

Partnership Support

• Manage relationships with stakeholders and improve service satisfaction.

• Provide administrative support for partnership agreements and maintain partner database.

• Assist in supporting marketing and promotion and other ad-hoc initiatives undertaken by the Office.

Job Requirements:

• Minimum good diploma from a recognized institution.

• Minimum 2-3 years of relevant working experience in event management, strategic partnerships, or related field, ideally in education or event sectors. Fresh graduates are welcome to apply.

• Excellent interpersonal, analytical, and problem-solving skills.

• Strong verbal and written communication skills.

• Team player, highly motivated to build relationships with cross-department members, stakeholders, and others in the organization who have an impact on the projects.

• Self-driven with the ability to work independently as a team member with minimal direction.

• Able to work in ambiguous situations with a positive attitude.

• Excellent organization, prioritization, monitoring, and follow-up skills within tight deadlines.

• Proficient in MS Office (Word, Excel, PowerPoint).

• Working knowledge of SAP, CRM application, or design applications will be a bonus.