Medical Administrative Assistant

2 weeks ago

West Columbia, South Carolina, United States Richland County Schools Full time

Position Type:
CLASSIFIED/ SECRETARIAL/CLERICAL

Location:
Richland County Schools


General Overview:
Under occasional supervision, this role involves performing a variety of secretarial and clerical tasks to ensure smooth and efficient office operations.

The position reports to the designated supervisor.

Key Responsibilities:
  • Drafts and types correspondence, memos, and reports for supervisor's review.
  • Handles general clerical duties, including typing, copying, filing, and processing various forms and applications.
  • Schedules appointments and manages the supervisor's calendar, while maintaining organized records and files.
  • Responds to public inquiries and directs issues to the appropriate personnel for resolution.
  • Assists in special projects as assigned by the supervisor.
  • May perform receptionist duties, including answering phones and greeting visitors.
  • Prepares and submits various reports and documents, including invoices and payroll records.
  • Operates office equipment such as computers, printers, and fax machines, and coordinates maintenance as needed.
  • Communicates effectively with a diverse range of individuals, including staff, students, and the public.

Additional Duties:
Performs related tasks as required.


Minimum Education and Training:
Requires a vocational/technical diploma in business administration, secretarial science, or a related field, along with one year of relevant experience, or an equivalent combination of education and experience.


Physical Requirements:

Must be able to operate various office machines and equipment. The role may involve lifting and carrying light objects.


Communication Skills:
Requires the ability to convey information clearly and effectively, both verbally and in writing. Must be proficient in reading and interpreting policies and procedures.
Technical Skills:
Must possess strong computer skills and be able to manage data entry and document preparation accurately.
Interpersonal Skills:
Requires the ability to interact positively with colleagues and the public, demonstrating professionalism and courtesy.
Organizational Skills:
Must be able to prioritize tasks and manage time effectively to meet deadlines.
Quality of Work:
Maintains high standards of accuracy and attention to detail in all tasks.
Dependability:
Responsible for completing assigned work in a timely manner and adhering to established policies and procedures.
Initiative:
Demonstrates a proactive approach to work responsibilities, anticipating needs and taking appropriate action.
Teamwork:
Collaborates effectively with colleagues to achieve common goals and maintain a positive work environment.

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