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Legal Administrative Associate

2 months ago

Redmond, Washington, United States IFG - International Financial Group Full time
Job Overview

1. Position Details

Job Title: Administrative Assistant

Type: Contractual Engagement

Level: Intermediate

Location: Redmond, Washington

Work Environment: Onsite – Shared Workspace

Duration: Immediate start with potential for extension.

2. Role Responsibilities

How would you facilitate daily administrative tasks for a team of legal professionals?

What strategies do you employ to exhibit superior organizational and time management capabilities?

How do you coordinate team morale events and oversee event planning and execution?

What methods do you use to safeguard the confidentiality of sensitive information?

How do you act as a support to the Business Manager? Are these challenges appealing to you?

3. Client Overview

We are collaborating with a prominent technology firm located in Redmond, Washington.

4. Key Duties

Responsibilities include:

Providing comprehensive administrative support to a team of attorneys.

Managing calendars and coordinating travel arrangements.

Reconciling and submitting expense reports, as well as managing continuing legal education submissions.

Organizing team morale events, including planning, execution, and budget oversight.

Acquiring necessary goods and services, such as office supplies and equipment.

Initiating new matters and updating budgets in the designated online system.

Ensuring the confidentiality of sensitive materials and information.

Serving as a secondary support to the Business Manager.

5. Qualifications for Success

Essential Skills and Qualifications:

A Bachelor’s Degree is mandatory.

A minimum of 2 years in administrative roles is required.

Proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, Excel, OneNote, and Visio.

Exceptional organizational, planning, and time management skills.

Strong communication abilities with excellent interpersonal skills and the capacity to perform under pressure.

Self-motivated individual capable of working independently and resolving issues.

Preferred Skills and Qualifications:

Familiarity with Microsoft internal tools such as MSExpense 2.0, MSTravel, MyOrder, and T360 database.

Knowledge or experience in the legal sector is advantageous.

6. Opportunity Highlights

This position offers a unique chance to engage with high-stakes projects while being part of a team that prioritizes work-life balance and collaboration.

Competitive compensation is provided.

Application Process: Interested candidates are encouraged to submit their resumes, emphasizing relevant experience and qualifications. Ensure that your application is accurate and complete.

Equal Opportunity Statement

We are dedicated to fostering diversity and inclusion, adhering to a non-discrimination policy, and encouraging diverse candidates to apply.