Property Support Manager

3 days ago

Miami Beach, Florida, United States KW Property Management LLC Full time
About the Role

We are seeking an experienced Property Support Manager to join our team at KW Property Management LLC. This role will provide administrative support to ensure the smooth operation of our properties.

Key Responsibilities
  • Schedule and coordinate meetings, conferences, and department events for all team members.
  • Organize and prioritize large volumes of information and calls to ensure timely responses and follow-ups.
  • Liaise with other departments and outside agencies to facilitate effective communication and collaboration.
  • HANDLES CONFIDENTIAL AND NON-ROUTINE INFORMATION AND EXPLAINS POLICIES WHEN NECESSARY.
  • Ccoordinate division of workload with the administrative assistant of the property.
  • Maintain, update, type, and coordinate account information in computer databases.
  • Coordinate and track important dates and meetings, such as annual and budget meetings.
  • Ensure professional and courteous communication from the team on site, responding to phone messages and emails within 24 hours, business hours.
  • Pick up mail (Fed Ex, UPS, USPS) daily, in a timely manner.
  • Assist with producing minutes for Board Meetings.
  • Prepare Board Agendas and Board Packets.
  • Code and enter all Invoices for the community.
  • Work closely with Committees and each Committee Chairperson.
  • Gather quotes & proposals for projects for the community.
  • Manage office staff and/or other team members on-site.
  • Order supplies for Maintenance, Housekeeping, and the Office.
  • Post agendas to proper physical locations and the website.
  • Maintain up-to-date Lynk and KWIC information.
  • Process Vendor Packets for all Vendors.
  • Monitor Vendor License and Insurance Expirations.
  • Reserve and coordinate conference room events.
Requirements
  • Prior experience in a related position; a minimum of 3-year experience.
  • High School diploma required; college degree preferred.
  • Working knowledge of computer and associated programs; MS Office Suite.
  • Able to multi-task, set, and manage priorities.
  • Excellent communication and listening skills to interact with a diverse population.
  • Keyboarding ability with accuracy at 45-50 words per minute.
  • Function in a team-organized environment.
  • Bi-lingual in Spanish may be required at some communities where the majority of the population and clients are Spanish only speakers.

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