Office Administrator

5 days ago


Johnstown, Pennsylvania, United States Alternative Community Resource Programs Inc Full time
Job Title: Office Manager

Job Summary:

The Office Manager will oversee the overall administrative function and activities of the office. This position requires the ability to work independently, exercise judgment, manage the clerical team, and take initiative.


Key Responsibilities:
  • Answer telephones and direct calls to appropriate staff.
  • Assist in covering call-offs and employee absences, including filling open appointments immediately.
  • Attend treatment teams, take notes, and maintain medical binders/documentation.
  • Collaborate with satellite offices on client needs, including scheduling, faxes, and consultations.
  • Communicate canceled appointments and make necessary correspondence.
  • Create a weekly schedule for intake appointments.
  • Complete EVS/insurance checks for clients.
  • Ensure client calls are answered, assisting the Outpatient Director, Medical Supervisor, and Clerical staff as needed.
  • Compile and record medical charts, reports, and medical records.
  • Identify, recruit, and screen potential employees for position openings.
  • Input necessary information from psychiatric discharges.
  • Scan and attach interviews and pre-screens for patients to ensure completion and accurate documentation.
  • Responsible for reviewing and sending office mail, faxes, and call-off notifications.
  • Maintain medical records, technical library, and correspondence of files.
  • Operate office equipment and order supplies as needed.
  • Oversee clerical staff at the assigned office location.
  • Prepare, complete, and communicate necessary information to office staff.
  • Provide training for new and current staff.
  • Provide warm and informative customer service.
  • Schedule and confirm patient appointments, insurance information, and medical consultations.

Requirements:
  • Possess a High School Diploma or High School General Equivalency Diploma and at least three years of administrative and clerical experience.
  • (OR) Possess an Associate's degree in office administration or another closely related field and at least one year of administrative and clerical experience.

Preferred Skills and Abilities:
  • Ability to organize and prioritize tasks, including delegation of tasks when appropriate.
  • Ability to type at least 40 words per minute.
  • Ability to work in a team and complete assigned tasks.
  • Analytical/problem-solving skills.
  • Collect, analyze, and interpret data from various sources.
  • Detail-oriented with good organizational skills and administrative abilities.
  • Excellent time management skills with proven ability to meet deadlines.
  • Exceptional communication skills, both written and verbal.
  • Extremely proficient with Microsoft Office Suite.
  • Knowledge of, or the ability to acquire familiarity with the roles and function of the assigned department.
  • Knowledge of, or the ability to comply with the State Mental Health Code.
  • Knowledge of applicable Federal and State laws pertaining to the protection of medical information.

Physical Requirements:
  • Prolonged periods of sitting at a desk and working on a computer.
  • Prolonged periods of standing and moving.
  • Must be able to lift up to 15 pounds at a time unassisted.

Required Clearances and Documentation:
  • Must possess a valid driver's license and have access to reliable transportation.
  • Act 31/Act 126 Mandated Reporter Training.
  • Act 34 Pennsylvania State Police Background Check - Criminal History.
  • Act 114 Department of Human Services FBI Fingerprints.
  • Act 33 Pennsylvania Child Abuse History.

Eligible Benefits:

  • Eligible for Medical, Dental, and Vision insurance (60-day waiting period).
  • Eligible to participate in the 403(B)-retirement plan.
  • Eligible for PTO accrual.
  • Eligible for paid holidays.


  • Johnstown, Pennsylvania, United States Edward Jones Full time

    About the RoleWe are seeking a highly skilled and motivated Branch Office Administrator to join our team at Edward Jones. As a key member of our branch team, you will play a critical role in delivering exceptional client service and supporting our financial advisors in achieving their goals.Key ResponsibilitiesProvide exceptional client service and support...


  • Johnstown, Pennsylvania, United States Alternative Community Resource Programs Inc Full time

    Job Summary:The Administrative Director will oversee the general administrative function and activities of the office. The Administrative Director ensures that the office runs efficiently and that the employees have what they need to be successful. This position requires the ability to work independently, exercise judgment, manage the clerical team, and take...


  • Johnstown, Pennsylvania, United States Alternative Community Resource Programs Inc Full time

    Job Summary:The Administrative Director will oversee the general administrative function and activities of the office. The Administrative Director ensures that the office runs efficiently and that the employees have what they need to be successful. This position requires the ability to work independently, exercise judgment, manage the clerical team, and take...


  • Johnstown, Pennsylvania, United States Alternative Community Resource Programs Inc Full time

    Job SummaryThe Office Manager is responsible for overseeing the day-to-day administrative functions of the office. This includes ensuring the office runs efficiently, and that employees have the necessary resources to perform their duties effectively.Key ResponsibilitiesManage the clerical team, providing guidance and support as needed.Assist in covering...

  • Office Manager

    3 weeks ago


    Johnstown, Pennsylvania, United States Alternative Community Resource Programs Inc Full time

    Job Title: Office ManagerAlternative Community Resource Programs Inc is seeking a highly skilled and organized Office Manager to oversee the day-to-day operations of our office. As a key member of our team, you will be responsible for ensuring the smooth functioning of our administrative functions and activities.Key Responsibilities:Administrative Support:...

  • Office Manager

    3 weeks ago


    Johnstown, Pennsylvania, United States Alternative Community Resource Programs Inc Full time

    Job Title: Office ManagerAlternative Community Resource Programs Inc is seeking a highly skilled and organized Office Manager to oversee the general administrative function and activities of our office. The successful candidate will ensure that our office runs efficiently and that our employees have the necessary resources to excel in their roles.Key...

  • Office Manager

    3 weeks ago


    Johnstown, Pennsylvania, United States Alternative Community Resource Programs Inc Full time

    Job Summary:The Office Manager will oversee the general administrative function and activities of the office. This position requires the ability to work independently, exercise judgment, manage the clerical team, and take initiative.Duties and Responsibilities:Answers telephones and directs calls to appropriate staff.Assists in any area to cover call offs...

  • Office Manager

    5 days ago


    Johnstown, Pennsylvania, United States Alternative Community Resource Programs Inc Full time

    Job SummaryThe Office Manager will oversee the general administrative function and activities of the office. This position requires the ability to work independently, exercise judgment, manage the clerical team, and take initiative.Key ResponsibilitiesAnswer telephones and direct calls to appropriate staff.Assist in covering call-offs and employee absences,...


  • Johnstown, Pennsylvania, United States Laurel Auto Group Full time

    Administrative Assistant Job Description at Laurel Auto Group**Job Summary:**We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Laurel Auto Group.**Key Responsibilities:*** Maintain phone calls and return phone calls in a timely manner* Collect and organize daily work to be sent to the central office for...


  • Johnstown, Pennsylvania, United States CPP Surgical Specialties Full time

    About the Role:We are seeking a highly skilled and organized Medical Office Coordinator to join our team at Conemaugh Health System. As a key member of our administrative team, you will be responsible for providing exceptional support to our physicians and staff, ensuring seamless day-to-day operations and delivering outstanding patient care.Key...


  • Johnstown, Pennsylvania, United States CPP Surgical Specialties Full time

    About Us:At Conemaugh Health System, we are passionate about delivering exceptional patient care and creating a positive work environment for our employees. As a leading healthcare provider in west central Pennsylvania, we serve over 500,000 patients each year through our network of hospitals, specialty clinics, and patient-focused programs.Our Mission:We...


  • Johnstown, Pennsylvania, United States AmeriServ Financial Full time

    Job SummaryAmeriServ Financial seeks a highly skilled Retirement Services Officer to join our team. As a key member of our retirement services team, you will be responsible for administering assigned accounts, supervising junior personnel, and ensuring the wishes of clients are carried out regarding investment objectives and payments to employees and...


  • Johnstown, Pennsylvania, United States Goodwill Northern New England Full time

    Job SummaryThe PA Service Assistant is a vital member of the Goodwill Northern New England team, providing exceptional customer service and administrative support to ensure the smooth operation of the PA CareerLink System.Key ResponsibilitiesProvide exceptional customer service to clients, answering inquiries and resolving issues in a timely and professional...


  • Johnstown, Pennsylvania, United States Ithaca City School District Full time

    Job SummaryWe are seeking a highly skilled and organized Senior Typist to join our team at Ithaca City School District. The successful candidate will be responsible for providing administrative support to our staff, ensuring the efficient workflow of our office, and maintaining accurate records.Key ResponsibilitiesEstablish and implement office procedures to...


  • Johnstown, Pennsylvania, United States LifePoint Health Full time

    Job SummaryWe are seeking a highly skilled Medical Office Assistant to join our team at Conemaugh Health System. As a Medical Office Assistant, you will play a vital role in supporting the day-to-day operations of our medical office, providing exceptional patient care, and working collaboratively with our healthcare team.Key ResponsibilitiesPerform a variety...


  • Johnstown, Pennsylvania, United States Croyle-Nielsen Therapeutic Associates, Inc. Full time

    Job SummaryCroyle-Nielsen Therapeutic Associates, Inc. is seeking an experienced Office Manager to oversee the administrative functions of our mental health therapy office. The ideal candidate will have a strong background in medical billing and a passion for delivering exceptional customer service.Key ResponsibilitiesInitiate and manage the billing process...


  • Johnstown, Pennsylvania, United States Alternative Community Resource Programs Inc Full time

    Job Summary:The Clinical Clerical Secretary will provide administrative support to our healthcare team, ensuring seamless operations and exceptional patient care. This role requires a detail-oriented individual with excellent communication skills and the ability to work independently.Duties and Responsibilities:Provide warm and informative customer service...


  • Johnstown, Pennsylvania, United States Croyle-Nielsen Therapeutic Associates, Inc. Full time

    About the RoleCroyle-Nielsen Therapeutic Associates, Inc. is seeking an experienced Office Manager to join our team. As the Office Manager, you will play a critical role in ensuring the smooth operation of our mental health therapy office.Key ResponsibilitiesInitiate and manage the billing process, including scheduling services, collecting payments, and...


  • Johnstown, Pennsylvania, United States Indiana Regional Medical Center Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at Indiana Regional Medical Center. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to our physicians and clinical staff.Key ResponsibilitiesPatient Registration:...


  • Johnstown, Pennsylvania, United States Croyle-Nielsen Therapeutic Associates Full time

    About the RoleCroyle-Nielsen Therapeutic Associates is seeking a highly skilled Office Manager to join our team. As the Office Manager, you will play a critical role in ensuring the smooth operation of our therapy office.Key ResponsibilitiesManage all aspects of billing, including insurance verification, claims submission, and payment collection.Collaborate...