QuickBooks Specialist and Office Manager

3 weeks ago

Brockton, Massachusetts, United States Advantage Marketing Solutions, LLC Full time
About the Role

We are seeking a skilled Administrative Assistant with Financial Acumen to join our team at Advantage Marketing Solutions, LLC. As an essential member of our operations team, you will be responsible for managing day-to-day office activities, handling financial tasks, and supporting our sales initiatives.

Estimated salary: $45,000 - $55,000 per year, depending on experience.

Key Responsibilities
  • Office Operations
    • Manage office supplies, coordinate schedules, and maintain a well-organized workspace.
    • Ensure timely maintenance of office equipment and arrange for repairs as needed.
    • Organize and manage company records, both digital and physical, to ensure compliance with retention policies.
    • Coordinate meetings and events, including preparing materials, booking venues, and managing RSVPs.
  • Financial Management
    • Handle bookkeeping tasks, including accounts payable/receivable, invoicing, payroll time reports, and reporting using QuickBooks.
    • Reconcile bank and credit card statements monthly.
    • Prepare financial reports for management, including profit and loss statements and budget analysis.
    • Assist in budget planning and expense tracking.
  • Client Relations
    • Act as a liaison between clients and team members to ensure excellent customer service and project follow-up.
    • Address client inquiries promptly and professionally, maintaining a high level of customer satisfaction.
    • Update and manage client accounts and records.
  • Sales Support
    • Support sales initiatives by managing leads and following up with prospects.
    • Track sales data and provide regular updates to the sales team.
    • Potentially earn commissions through sales contributions.
  • Administrative Tasks
    • Perform general administrative duties such as data entry, document management, and handling phone communications.
    • Prepare and distribute internal communications, such as memos and announcements.
    • Perform other duties as assigned to support the team and organizational goals.
Requirements
  • Technical Skills
    • Proficiency in QuickBooks for managing financial tasks.
    • Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Adobe PDF, and internet use.
  • Sales Interest
    • Interest in sales with a desire to contribute to business growth and earn commissions.
    • Ability to understand marketing and sales processes to better support initiatives.
  • Communication Skills
    • Exceptional verbal and written communication skills to interact professionally with clients, vendors, and team members.
    • Strong interpersonal skills with the ability to build and maintain relationships.
  • Organizational Skills
    • Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.
    • Strong time-management skills with the ability to prioritize tasks effectively.
Additional Qualifications
  • Bachelor's degree in Business Administration, Marketing, or related field (preferred but not required).
  • Previous experience in a similar role, ideally within a small business environment.
  • Familiarity with digital marketing tools and processes is a plus.
  • Self-motivated and able to work independently with a proactive approach to problem-solving.

  • Administrative Professional with QuickBooks Proficiency and Customer Support

    3 weeks ago

    Brockton, Massachusetts, United States Advantage Marketing Solutions, LLC Full time

    Job RoleCompany Overview: As a growing marketing company, Advantage Marketing Solutions, LLC provides innovative digital solutions to help small and medium-sized businesses succeed. We seek an experienced Business Administrator to oversee daily operations, handle financial tasks, and contribute to sales initiatives.ResponsibilitiesKey...

  • Office Support Specialist

    2 days ago

    Brockton, Massachusetts, United States Express Employment Professionals Full time

    Job SummaryWe are seeking an Administrative Assistant to join our team. The successful candidate will be responsible for performing various office tasks, including data entry, answering phone calls, and general clerical duties. This is a great opportunity for someone looking to continue their career in administrative roles.Key ResponsibilitiesPerform data...

  • Accounting Specialist

    3 days ago

    Brockton, Massachusetts, United States Spherion - Bridgewater Full time

    Job DescriptionWe are seeking an Accounting Specialist - Financial Reporting to join our team in Florham Park, NJ. This is a full-time in-office role for a candidate who meets the following qualifications.Your Key Responsibilities:Handle transactional accounting tasks, including Accounts Payable (AP) and Accounts Receivable (AR).Work with QuickBooks and...

  • Operations Coordinator with Sales Knowledge and Office Management

    3 weeks ago

    Brockton, Massachusetts, United States Advantage Marketing Solutions, LLC Full time

    Job SummaryWe are seeking an experienced Administrative Professional to join our team at Advantage Marketing Solutions, LLC. The successful candidate will oversee daily operations, manage financial tasks using QuickBooks, and contribute to sales initiatives.Detailed Job DescriptionMain Responsibilities:Operational Management: Oversee day-to-day operations,...

  • Office Operations Coordinator

    2 days ago

    Brockton, Massachusetts, United States Express Employment Professionals Full time

    About the RoleWe are looking for a highly organized and efficient Administrative Assistant to support our team in Somerset, NJ. This is a fantastic opportunity for individuals who enjoy working in an administrative environment and are looking to advance their careers.Responsibilities:Data entry and managementAnswering telephone calls and responding to...

  • Financial Operations Specialist

    4 days ago

    Brockton, Massachusetts, United States Spark Business Consulting Full time

    About the RoleWe are seeking an accomplished Financial Operations Specialist to join our team at Spark Business Consulting. As a key member of our operations team, you will play a vital role in providing exceptional financial management services to our clients.The ideal candidate will have a strong background in bookkeeping and accounting, with excellent...

  • Administrative Support Specialist

    2 days ago

    Brockton, Massachusetts, United States Express Employment Professionals Full time

    Job OverviewWe are seeking a highly skilled Administrative Assistant to join our team in Hillsborough, NJ. This is an ideal opportunity for individuals looking to continue their career in administrative roles.Schedule:9:00am - 5:00pmCompensation:$17-18/hrKey ResponsibilitiesThis role involves various office tasks such as data entry, answering telephone...

  • Office Support Specialist

    3 weeks ago

    Brockton, Massachusetts, United States State of Massachusetts Full time

    The Commonwealth of Massachusetts is seeking a highly motivated and organized individual to fill the role of Office Support Specialist I in the Department of Developmental Services. This full-time position will provide administrative support to the Brockton Area Office, working closely with the Area Director, Assistant Area Director, and Service Coordinator...

  • Dental Office Manager

    5 days ago

    Brockton, Massachusetts, United States Cortland Dental & Braces - a Benevis company Full time

    Company OverviewCortland Dental & Braces, a Benevis company, is dedicated to providing quality and compassionate dental care to every patient. Our mission drives everything we do, and we believe that every person deserves access to quality, affordable dental care.Job DescriptionResponsible for the day-to-day functions of the dental office, as well as the...

  • Business Administrator with Financial Acumen and Sales Expertise

    3 weeks ago

    Brockton, Massachusetts, United States Advantage Marketing Solutions, LLC Full time

    Job OverviewAbout Us: Advantage Marketing Solutions, LLC is a dynamic marketing company providing effective digital solutions to small and medium-sized businesses. We are seeking an experienced Office Administrator with QuickBooks expertise to join our team.Job DescriptionKey Responsibilities: Office Operations: Maintain office supplies and ensure a...

  • Medical Office Coordinator

    6 days ago

    Brockton, Massachusetts, United States ENT and Allergy Associates Full time

    As a Medical Office Coordinator for ENT and Allergy Associates, you will be the first point of contact for patients in our New Jersey offices. This role requires strong communication and organizational skills to ensure a seamless experience for our patients.Key Responsibilities:Schedule patient appointments efficientlyAssist incoming patients with their...

  • Dental Office Operations Manager

    2 days ago

    Brockton, Massachusetts, United States Cortland Dental & Braces - a Benevis company Full time

    About UsCortland Dental & Braces, a Benevis company, is dedicated to creating happy, healthy smiles through providing high-quality dental care in a fun and compassionate environment. Our mission drives everything we do, from clinical to support staff, with over 3000 employees in offices across the country.Job DescriptionWe are seeking an experienced Office...

  • Administrative Professional with Sales Development Skills

    3 weeks ago

    Brockton, Massachusetts, United States Advantage Marketing Solutions, LLC Full time

    We're Advantage Marketing Solutions, LLC, a leading marketing company based in Plymouth, MI. As an Office Administrator with QuickBooks expertise, you'll play a vital role in supporting our team and contributing to our success. The estimated annual salary for this position is $50,000 - $65,000.Job Role and ResponsibilitiesAdministrative Tasks:Manage office...

  • Office Manager for Performing Arts

    3 weeks ago

    Brockton, Massachusetts, United States Pembroke School of Performing Arts Full time

    Job OverviewPembroke School of Performing Arts is seeking a highly organized and detail-oriented Office Coordinator/ Assistant to the Director. This full-time position offers an exciting opportunity to join a dynamic team and contribute to the growth and success of our organization.About the RoleThe ideal candidate will possess strong administrative skills,...

  • Medical Office Coordinator

    5 days ago

    Brockton, Massachusetts, United States ENT and Allergy Associates Full time

    Job OverviewENT and Allergy Associates, LLP is a leading provider of comprehensive ear, nose, throat, allergy, and audiology services. As a self-motivated Medical Receptionist Floater, you will play a vital role in ensuring the smooth operation of our New Jersey office locations.Key Responsibilities:Scheduling patient appointments and assisting incoming...

  • Marketing Operations Coordinator

    3 weeks ago

    Brockton, Massachusetts, United States Advantage Marketing Solutions, LLC Full time

    About the RoleWe are seeking a highly organized and motivated Marketing Operations Coordinator to join our team at Advantage Marketing Solutions, LLC. As an integral part of our operations team, you will play a crucial role in ensuring smooth daily activities, handling various administrative and financial tasks, and contributing to our sales...

  • Customer Service and Order Management Specialist

    3 weeks ago

    Brockton, Massachusetts, United States Safeguard Full time

    We are seeking a talented Customer Service and Order Management Specialist to join our team at Safeguard. This full-time position is accountable for delivering exceptional customer support and order entry assistance to our Customer Service team.Job Responsibilities:Fielding telephone calls and monitoring emails to provide timely and accurate responses to...

  • Business Administration Assistant

    2 days ago

    Brockton, Massachusetts, United States Express Employment Professionals Full time

    Join Our TeamWe are seeking a highly motivated and detail-oriented Administrative Assistant to join our team in Hillsborough, NJ. This is an exciting opportunity for individuals who are passionate about providing exceptional customer service and are looking to grow their careers in administrative roles.Key Requirements:Microsoft Office Suite...

  • Financial Accountant

    3 days ago

    Brockton, Massachusetts, United States Spherion - Bridgewater Full time

    About the OpportunityWe are seeking a Financial Accountant - Transactional Expert to join our team in Florham Park, NJ. As a key member of our corporate finance department, you will be responsible for managing financial data and reporting using QuickBooks and Excel.Your Key Responsibilities:Handle transactional accounting tasks, including Accounts Payable...

  • Administrative Support Specialist

    3 weeks ago

    Brockton, Massachusetts, United States CATAX INC Full time

    Job Title: Administrative Support SpecialistWe are seeking an organized and detail-oriented individual to join our team as an Administrative Support Specialist. This role will play a vital part in ensuring the smooth operation of our office.The ideal candidate will have excellent communication skills, be proactive, and thrive in a collaborative...