Financial Transaction Coordinator

6 days ago


Ellicott City, Maryland, United States Howard County Library System Full time
Job Summary

We are seeking a highly skilled and detail-oriented Accounts Payable Specialist to join our team at Howard County Library System. As a key member of our finance department, you will be responsible for managing the accounts payable processes, ensuring accurate and timely processing of invoices, maintaining vendor relationships, and supporting the finance department in various capacities.

Key Responsibilities
  • Invoice Processing
    • Receive, review, and verify invoices for accuracy and compliance with company policies.
    • Match invoices to corresponding purchase orders and receiving documents.
    • Accurately enter and upload invoices into the accounting system.
    • Post checks to the sub-journal.
    • Resolve invoice discrepancies and issues promptly and efficiently.
    • Maintain accurate vendor records, including W9 and insurance certifications.
  • Payment Processing
    • Ensure accuracy and timeliness of payments for all invoices.
    • Prepare and process electronic transfer, ACH, and check run.
    • Post payment transactions to the sub-journal.
    • Coordinate and secure signature for checks from authorized personnel.
    • Upload checks registers to Truist positive pay system.
    • Mail out checks to the various vendors promptly.
  • Reconciliation and Reporting
    • Process annual 1099 for applicable vendors.
    • Reconcile accounts payable transactions and maintain accurate ledgers.
    • Assist in month-end and year-end closing, including encumbrances.
    • Generate accounts payable reports and assist with financial audits.
    • Maintain historical records and documentation for all transactions.
    • Reconcile encumbrance balances to ensure accuracy.
  • Compliance and Procedures
    • Ensure compliance with financial policies, procedures, and regulations.
    • Assist in developing and implementing accounts payable policies and procedures.
    • Support internal and external audit requirements as needed.
  • Collaboration and Support
    • Work closely with the finance and accounting team to ensure smooth financial operations.
    • Assist with other accounting and finance-related tasks as needed.
  • Additional Duties
    • Prepare bank deposits and deliver them to the bank.
    • Upload Branches and Admin revenue into the accounting system.
    • Post revenue transactions to sub-journal.
    • Back up to the Accounting Specialist.
    • Other duties as assigned.


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