Administrative Support Specialist
2 days ago
My Next Career Path Staffing is seeking an experienced Administrative Support Specialist to join our team. As a key member of our front office staff, you will play a critical role in ensuring the smooth day-to-day operations of our organization.
About UsWe are a leading staffing agency with over 20 years of experience in Technology Staffing. Our goal is to match candidates with the culture and skill sets required by our clients, resulting in successful placements and long-term relationships.
About the RoleThe Administrative Support Specialist will be responsible for providing exceptional support to our HR department, managing the central phone system, and handling all business-related calls. This includes transferring, screening, and forwarding calls, as well as providing information and taking messages. Additionally, the successful candidate will be responsible for greeting guests and presenting a positive first impression of our company, overseeing the distribution of office mail and packages, and logging and tracking incoming visitors and applicants.
Main Responsibilities:
- Manage and maintain the central phone system, ensuring all business-related calls are handled properly and transferred accordingly.
- Provide exceptional customer service, greeting guests and visitors in a friendly and welcoming manner.
- Log and track all incoming visitors and applicants, monitoring visitor access and issuing badges when required.
- Distribute and prepare mail, messages, packages, or courier deliveries for all offices.
- Update contact lists to ensure efficient front office operations.
- Set up vendors as instructed by HR Management.
- Assist with event planning and logistics, including new hire orientation, leadership training, and employee meetings.
- Prepare and distribute employee communications, including HR Bulletins and organizational charts.
- Support the HR department in updating various HR systems and databases to support new hires onboarding and training.
- Compile and prepare reports and documentation related to HR needs using PowerPoint, Word, and Excel.
Requirements and Qualifications:
- High School Diploma or GED; Associate Degree preferred.
- 1+ years of related administrative experience in a professional office environment required.
- Ability to communicate professionally and efficiently, both verbally and written, with all levels of the business.
- Must be able to obtain and maintain Gaming licensure(s).
Estimated Salary: $45,000 - $55,000 per year, depending on experience and qualifications.
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