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Administrative Coordinator

2 months ago

Albany, New York, United States The LiRo Group Full time
About the Role

We are seeking an experienced Administrative Assistant to join our team at The LiRo Group. As an Administrative Assistant, you will provide administrative support to our Code group, assisting with various tasks to ensure the smooth operation of the unit.

Key Responsibilities
  • Perform a full range of professional administrative duties, including reviewing permitting submissions for completeness and drafting construction permits and certificates of compliance.
  • Generate weekly code staff meeting agendas and notes, and set up WebEx meetings as needed.
  • Track notes for all projects in DCNet for code staff and track Bluebeam reviews for staff.
  • Communicate daily with RECEOs and field staff, submit and reconcile expense reports, and provide general support to visitors.
  • Handle correspondence, emails, and phone calls, and maintain general project filing and document organization.
Requirements
  • 5+ years of experience as an Administrative Assistant or Office Assistant.
  • Advanced knowledge of MS Office, Excel, and Outlook programs, with the ability to attend job meetings and prepare accurate minutes.
  • Excellent telephone skills and ability to implement office procedures.
  • Ability to draft letters, prepare specialized meeting materials, and organize meetings, including scheduling and distributing agendas and minutes.
  • Experience in Microsoft Office Product Suite preferred (Word, Excel).
  • Ensure proper operation and maintenance of office equipment.
What We Offer
  • Competitive Total Compensation Package.
  • Employee-Only Stock Purchase Plan.
  • Mentoring programs.
  • Continuing Education Program.
  • Employee referral bonus.
  • Volunteer/Industry association opportunities.
About Our Culture

We believe in the power of collaboration and work hard to build a corporate culture that empowers all our employees to freely share their ideas, know their presence, and contributions are truly valued, fostering a climate where our employees are enabled to maximize their full potential.

We offer a comprehensive benefits package and a positive work environment.