Event Coordinator

4 weeks ago


Birmingham AL USA, United States ATR International Full time
Event Planner Job Description

We are seeking a highly skilled Event Planner to join our team at ATR International. As an Event Planner, you will be responsible for planning and executing events that range from 10 to 500 people, with varying degrees of complexity.

Key Responsibilities:

  • Develop and implement project plans and budgets, including creation, management, and reconciliation.
  • Lead a team of event professionals and direct multiple facets of an event simultaneously.
  • Collaborate and interact effectively with senior management, middle management, and customers.
  • Provide strategic input and recommendations to business groups on event development.
  • Maintain partnering relationships with internal business partners, including Food Services, Conference Services, Audio Visual, Security, and Facilities.
  • Manage all aspects of events, including internal consulting, concept proposal development, site selection, vendor negotiation, contract administration, hotel management, air/ground travel, total logistics coordination, creative writing, graphic design, printing, registration management, coordination of speakers, giveaways, entertainment, activities, and travel staff.

Additional Responsibilities:

  • Assist with daily operations of the Client Center.
  • Manage front desk, providing exclusive and memorable service to clientele attending meetings.
  • Oversee meeting room reservations via the firm's event booking system, Event Management System (EMS).
  • Liaise with internal and external partners, including catering, security, audio visual team, events team, and facility teams.
  • Organize and execute meetings and evening receptions.
  • Solicit feedback and assist in surveying client experience.
  • Perform administrative tasks, including invoice processing, scheduling maintenance service, and ordering kitchen/banquet/office supplies.
  • Be flexible to work early mornings or late evenings as needed.
  • Develop and strengthen relationships with frequent users, establishing a personal brand of high-level onsite service.

Requirements:

  • Prior experience in the hospitality field or as a receptionist, with a minimum of 2 years.

About ATR International:

ATR International is a leading provider of event planning and management services. We are committed to delivering exceptional events that exceed our clients' expectations.



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