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Finance Operations Manager

2 months ago

Branford, Connecticut, United States Creative Financial Staffing Full time



POSITION SUMMARY:
Finance Operations Manager

Reports to:
CFO and Controller

Overview: Responsible for maintaining the financial records and generating financial statements for various investment entities, corporations, partnerships, and other organizations within a family office framework. The Finance Operations Manager will also assist the Treasury function of the family office and aid in the preparation of workpapers for tax filings. This role offers the flexibility of hybrid remote/office work as determined by the CFO.

Qualifications:

Bachelor's degree in Accounting is essential.
A minimum of 5 years of experience in a CPA firm or similar environment with a focus on financial statement preparation is required. Experience in a Family Office is advantageous.
Familiarity with tax workpaper preparation and tax returns is beneficial but not mandatory.

Proficient in reading, analyzing, and interpreting financial data and other correspondence, taking appropriate actions as necessary.

Effective communication skills (both oral and written) are necessary to interact with Family Office management and family members of varying financial expertise, banking/investment teams, external accountants, attorneys, and consultants.

Strong organizational abilities to complete all accounting tasks efficiently and effectively within set deadlines with minimal oversight.
Excellent analytical skills with a commitment to enhancing processes and internal controls.

Proficiency in technology is preferred, particularly in Excel (advanced), Word, PowerPoint, and general ledger software such as QuickBooks (Desktop), Sage Intaact, or SEI Archway.

A positive, service-oriented attitude towards Family Office clients, colleagues, and other service providers is essential.
Self-motivated with a strong work ethic and a high standard for excellence.

Key Responsibilities:

Accounting and Financial Reporting Services

Transition current entity general ledgers to tax basis financial accounting from existing ledgers in QuickBooks Online in preparation for a software upgrade.

Develop a collaborative relationship with the Direct Investments team to anticipate transactions and gather necessary documentation and approvals to facilitate transaction execution.

Assist in establishing internal controls surrounding vendor payments and cash management.
Manage bill payments and related cash management for multiple entities, ensuring proper approvals prior to cash disbursement.
Prepare all cash and non-cash journal entries with appropriate supporting documentation.
Conduct bank reconciliations for review by the Controller.
Prepare and review financial statements for distribution to Family Office Management and the Principal.
Generate cash projections to assist the CFO in identifying cash shortfalls or surpluses for investment opportunities.
Develop annual budgets and forecasts as required.
Maintain accurate and current files for each entity on the internal network.

Tax Compliance and Planning

Establish a process for timely preparation and submission of tax workpapers to external accounting firms.
Respond to information requests from external accounting firms.
Review draft tax returns prepared by external accounting firms.
Assist with quarterly tax estimates for various entities as needed.
Facilitate electronic transfer of tax payments.
Ensure timely payment of real estate taxes for properties owned by the entity.

Additional Financial Services
Coordinate capital calls and other cash transfers with relevant banks to ensure timely cash movement.
As needed, assist the Principal or other Family Members with financial transactions.
Family Office Development and Administration
Adhere to policies and procedures established by the Company.
Maintain strict confidentiality regarding all financial and family relationship information.
Assist in the creation and maintenance of electronic file storage for all documents.
Contribute to the development of processes aimed at improving efficiencies.
Actively participate as a team member, providing support to the family and Family Office team members.
Remain adaptable to changes in this position description as the Family Office evolves.
Be open to additional duties as assigned by the Controller or Family Office Management.

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