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Lead Procurement Specialist

2 months ago

Dayton, Ohio, United States Greater Dayton Regional Transit Authority Full time

JOB/POSITION TITLE:

Lead Procurement Specialist

DEPARTMENT NAME:

Procurement

POSITION SUMMARY:

Under the direct oversight of the Director of Procurement, the Lead Procurement Specialist is responsible for executing all aspects of formal and informal procurement processes for supplies, equipment, professional services, and construction projects funded by operational and capital improvement grants. This role involves reviewing and assessing the individual cost components of contractor pricing data to ensure fairness and reasonableness, while also identifying key negotiation points. The specialist administers procurement requisitions and issues purchase orders, contracts, and amendments, ensuring adherence to relevant federal, state, and local regulations, as well as organizational procurement policies.

ESSENTIAL FUNCTIONS:


• Aids in the formulation and evaluation of specifications and scopes of work for both operational and capital-funded procurements. Responsible for establishing evaluation criteria for proposals.


• Develops bidding and contract documentation for the acquisition of goods and services across both formal and informal procurement processes. Coordinates and leads pre-award and post-award activities, including pre-bid and pre-proposal meetings, site visits, bid openings, evaluations, cost analyses, negotiations, and final presentations.


• Prepares formal board agenda items and supporting documentation, making recommendations for contract awards. Engages in negotiations for complex contracts to secure optimal pricing and terms.


• Maintains comprehensive procurement documentation files and oversees all post-award activities, including contract administration and closure, ensuring compliance for public records and audits.


• Reviews bids and proposals while monitoring contracts to ensure compliance with Disadvantaged Business Enterprise (DBE) requirements and other relevant certifications. Ensures vendor adherence to contractual obligations and conducts site visits to verify compliance with specifications as necessary.


• Keeps abreast of all federal, state, and local laws pertaining to the procurement of goods and services.


• Ensures that commencement notices for construction projects are filed in accordance with applicable regulations.


• Continuously sources new vendors while fostering effective relationships to maintain a diverse supplier base and encourage participation from new DBE firms in the Unified Certification Program (UCP).


• Acts as a backup for other procurement staff, including the Director, during their absence.

COMPETENCIES:


• Analytical - Capable of synthesizing complex information and conducting thorough research; utilizes intuition and experience to enhance data interpretation.


• Business Acumen - Understands the business implications of decisions; demonstrates knowledge of market dynamics and aligns work with strategic objectives.


• Job Knowledge - Proficient in necessary job skills and knowledge; exhibits the ability to learn and apply new skills effectively.


• Communications - Possesses strong verbal, written, and interpersonal communication skills; effectively conveys ideas and information.


• Organizational Support - Adheres to policies and procedures; completes administrative tasks accurately and punctually; supports organizational goals and values.


• Attendance/Punctuality - Consistently present and punctual; ensures responsibilities are managed in their absence.


• Ability to interpret various business documents and draft reports and correspondence effectively.


• Proficient in basic mathematical calculations and able to analyze data accurately.

SUPERVISORY RESPONSIBILITIES:

None

WORKING ENVIRONMENT:

Standard office environment.

PHYSICAL DEMANDS:

Primarily seated with some light material handling; occasional work outside the office.

POSITION TYPE & EXPECTED SCHEDULE:

Full-time; standard business hours.

TRAVEL:

N/A

REQUIRED QUALIFICATIONS:


• Bachelor’s Degree or equivalent in Business Administration with a minimum of three years of procurement experience. Familiarity with federal procurement regulations is essential.


• Proficient in MS Office applications, including Excel and Word, and capable of learning new software systems.


• Excellent computer skills with a strong emphasis on professionalism and reliability.

PREFERRED QUALIFICATIONS:

• Certification as a Professional Public Buyer (CPPB) or Certified Professional Purchaser (CPP) is desirable.

ADDITIONAL INFORMATION:

This is an exempt position with a competitive salary range based on qualifications and experience. The Greater Dayton Regional Transit Authority is an Equal Employment Opportunity Employer.