Construction Administrator

3 days ago

Charleston, West Virginia, United States McMillan Pazdan Smith Architecture Full time
Job Title: Construction Administrator

We are seeking a highly skilled Construction Administrator to join our team at McMillan Pazdan Smith Architecture. As a Construction Administrator, you will play a crucial role in supporting our project teams and providing project process guidance.

Key Responsibilities:
  • Assist project teams with construction administration activities, including reading and interpreting plans, specifications, and contract documents.
  • Communicate effectively with project architects, consultants, and other stakeholders to resolve project issues in a timely and organized manner.
  • Perform quality control throughout the project lifecycle, ensuring that all work meets the required standards.
  • Participate in regular meetings with project teams, including monthly CA meetings and project team meetings.
Pre-Construction/Design:
  • Perform field verification of existing project conditions, identifying any issues or concerns.
  • Assist with pre-construction specification and drawing quality control, ensuring that all documents are accurate and complete.
  • Identify engineering coordination issues, unclear or absent information, code compliance concerns, or construction method quality and scheduling concerns.
Construction Administration:
  • Assist with maintaining MPS record set documents, including filing, organization, and updating with revisions and RFI responses.
  • Monitor project compliance with construction documents and client standards.
  • Issue document revisions prepared by designers, ensuring that all changes are accurately recorded and communicated to the project team.
Financial:
  • Review change order requests, providing recommendations for processing to the owner/client.
  • Review payment applications, ensuring that all invoices are accurate and complete.
Closeout:
  • Review closeout documents, providing comments to the project manager/architect for response to the contract.
  • Ensure that all closeout activities are completed in a timely manner, including as-builts, O&Ms, warranties, and lien releases.

Requirements:

  • Bachelor's/Associate degree in construction science and/or management, architecture, engineering, or related field.
  • 3-5 years combined experience in construction administration and/or architecture.
  • Previous experience in an architecture, engineering, or construction industry firm.
  • Proficiency with Microsoft Office Suite.
  • Ability to read and understand plan documents.
  • Understanding of building technology fundamentals.
  • Excellent time management skills.
  • Ability to effectively and confidently prioritize and execute tasks with many competing priorities.
  • Ability to absorb new ideas and concepts quickly.
  • Clear verbal and written communication skills.
  • Strong attention to detail.
  • Exceptional organizational and follow-through skills.
  • Self-motivated and ability to work independently.
  • Ability to work collaboratively as part of a team.
  • Demonstrated cultural awareness and sensitivity.

Preferred Qualifications:

  • Experience with Bluebeam PDF Revu.
  • Experience with Newforma Project Center.
  • Experience with Plangrid document management system.

Position Location: Charleston, SC

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands and arms; balance, stop, kneel, or crouch; speak or listen. The employee must occasionally lift and/or carry up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Workplace Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

While performing the duties of this job, the employee may occasionally be exposed to hazardous working conditions in conjunction with construction site visits. The noise level in the construction zone may be loud. While performing the duties of this job in the office work environment, the employee will not be exposed to hazardous working conditions. The noise level in the office work environment is usually moderate.

Equal Employment Opportunity:

McMillan Pazdan Smith Architecture provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation or gender identity), national origin, age (40 or older), disability or genetics. In addition to federal law requirements, McMillan Pazdan Smith Architecture complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment. Applicants also have rights under the following Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), Employee Polygraph Protection Act (EPPA).

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