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Theatre Operations Coordinator

2 months ago

Austin, Texas, United States ZACHARY SCOTT THEATER CENTER Full time
Job Summary

ZACHARY SCOTT THEATER CENTER seeks a highly organized and detail-oriented individual to serve as a Company Management Assistant. This role will provide administrative support to the Company Management Associate & General Manager, ensuring the smooth operation of guest artist logistics, policy, travel, housing, benefits, and general business operating support.

Key Responsibilities
  • Coordinate housing, travel, and transportation arrangements for out-of-town guest artists
  • Conduct regular check-ins with production companies on weekends and when covering for the Company Management Associate
  • Communicate with vendors as needed to ensure seamless operations
  • Prepare orientation materials for guest artists, including parking passes, access cards, welcome packets, and itineraries
  • Manage budget items related to Company Management
  • Ensure compliance with union requirements for guest artists
  • Collect employment paperwork, including contracts, W-4s, bios, and other necessary documents
  • Arrange catering for tech rehearsals and two-show days for company members
  • Serve as primary point-of-contact and liaison for guest artist needs, including on-call responsibilities
Requirements
  • 1+ years of experience working at a producing theatre company
  • 1+ years of experience working at a non-profit organization
Preferred Qualifications
  • Knowledge of the theatrical production process and ability to navigate multiple projects simultaneously
  • Strong office, computer, written, verbal, and detailed organizational skills
  • Proficiency in Microsoft Office (Word, Excel) and Google suite
  • Sense of humor and ability to tactfully diffuse tense situations
Work Environment

This is an on-site, campus-based role. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

  • Ability to lift, push, pull, or otherwise maneuver up to 50 lbs repeatedly, either alone or with assistance
  • Must have reliable transportation and the ability to work with a flexible schedule, including nights and weekends as scheduled
  • The noise level in this work environment is typically moderate and can be high
Organizational Relationships

Reports to: Associate Company Manager & General Manager

Supervises (if any): N/A

Supports: Production Guest Artists

Peer collaboration/communicates with: All Departments

ZACHARY SCOTT THEATER CENTER is committed to ensuring an equitable and inclusive workforce and strives for a team that reflects Austin's diverse culture. All applicants will receive consideration for employment without regard to race, creed, color, religion, national origin, sexual orientation, gender identity, disability, sex, or age.