Bar Operations Coordinator

4 weeks ago

Austin, Texas, United States ZACHARY SCOTT THEATER CENTER Full time
Job Description

ZACHARY SCOTT THEATER CENTER is a non-profit organization that creates intimate theatre experiences that ignite the imagination, inspire the spirit, and engage the community. The Bar Coordinator is responsible for overseeing the theatre company's bar operations, including financial performance, product production, inventory, personnel, sales, and guest relations as they pertain to the bars. This position will work closely with Marketing, Development, Education, Rentals, and Patron Services to maximize potential revenue from those areas, as well as with Finance to achieve budgetary goals set by the Board of Trustees.

This is a part-time, seasonal position working approximately 20-30 hours per week.

Key Responsibilities
  • Oversee daily operations of all revenue centers and provide necessary tools for efficient running of each center, including creating and updating a rotation of drink and food specialty items, creating and maintaining an atmosphere in the various lounges that attracts the desired clientele, encourages sales, and generates enthusiasm, working collaboratively with the entire theatre staff, providing and tracking beverage orders for special events, meetings, and the like, regularly updating the TOAST system to ensure correct input and availability of product, and routinely checking inventory and ensuring adequacy.
  • Provide detailed reports about sales and labor to maintain appropriate staffing levels for the operations of the facilities.
  • Support Manager of Patron Experience and Lead Bartenders on inventory management, orders, and product mix.
  • Collaborate with Manager of Patron Experience on concessions sales and staffing budgets, tracking progress, and if necessary, modify practices to foster growth.
  • Approve time records and gratuities reports to the payroll department.
  • Communicate health and/or safety concerns/violations immediately to the appropriate channels.
  • Foster positive relationships with patrons to ensure repeat business; respond to patron complaints and take prompt and appropriate action to ensure customer satisfaction is maintained.
  • Provide input on operational improvements by providing recommendations and facilitating execution with the bar staff and any third-party consultants.
  • Submit all financial and payroll reports to appropriate parties on a nightly, weekly, and monthly basis.
  • Ensure all deliveries are checked in correctly and that all relevant delivery invoices are correct.
  • Schedule bar staffing needs and ensure coverage for shows, rental events, and other events as needed in alignment with approved budgets.
  • Attend all informational FOH and staff meetings.
  • Work flexible schedule, regularly working evenings and weekends to oversee bar and hospitality functions.
  • Conduct monthly and year-end inventory tallies and reporting.
  • Other duties as assigned.
Requirements
  • High School Diploma or equivalent. Bachelor's degree preferred or a combination of education and experience that yields the required knowledge, skills, and abilities.
  • Three years of experience as a manager in the food and beverage service industry.
  • Experience with TOAST or equivalent Point of Sale systems.
  • Experience with MS Office and Google Workspace.
Knowledge, Skills, and Abilities
  • Demonstrated knowledge of restaurant, bar management, and events coordination.
  • Working knowledge of back office systems and reporting.
  • Maintain current TABC Certification and proficiency in TABC and Food Safety rules and regulations.
  • Demonstrated skills in organization, coordination, and planning.
  • Excels in driving profitable growth.
  • Comfortable in building relationships with customers, vendors, and associates.
  • Effective in maintaining strong cost controls and quality standards.
  • Demonstrated analytical skills in creating and driving reports based on percentages, cost controls, and inventory management.
  • Confident in attracting, hiring, supervising, and developing direct reports.
  • Thrives when working collaboratively with others.
  • Ability to achieve and maintain required industry and company standards.
  • Ability to handle up to $1 million in sales annually.
  • Ability to assess all aspects of the business in multiple revenue centers throughout the campus.
  • Ability to multitask, be detail-oriented, and thrive in a fast-paced environment.
  • Ability to perform all work with a direct reflection of the vision, mission, and values of ZACHARY SCOTT THEATER CENTER.
Physical Demands and Work Environment

This is an on-site, campus-based role. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

  • Ability to lift, push, pull, or otherwise maneuver up to 50 lbs repeatedly, either alone or with assistance.
  • Must have reliable transportation and the ability to work with a flexible schedule, including nights, weekends, and holidays as scheduled, and on-call for emergencies.
  • The noise level in this work environment is typically moderate and can be high.
Organizational Relationships

Reports to: Manager of Patron Experience.

Supports: Patron Services (Temporary Part-Time Bar Staff and contract employees) and independent contractors.

Peer collaboration/communicates with: Marketing, Development, Education, Rentals, Patron Services, and Finance.

ZACHARY SCOTT THEATER CENTER is committed to ensuring an equitable and inclusive workforce and we strive for a team that reflects Austin's diverse culture. All applicants will receive consideration for employment without regard to race, creed, color, religion, national origin, sexual orientation, gender identity, disability, sex, or age.

No phone calls, please.

  • Bar Service Professional

    4 weeks ago

    Austin, Texas, United States Juliet Italian Kitchen Full time

    Job Summary:We are seeking a skilled Bar Service Professional to join our team at Juliet Italian Kitchen. As a key member of our front-of-house staff, you will be responsible for providing exceptional customer service by mixing and serving a wide range of drinks to our patrons.Key Responsibilities:Prepare and serve drinks accurately and efficientlyManage...

  • Concessions Bar Server

    3 weeks ago

    Austin, Texas, United States Oak View Group Full time

    OverviewThe Concessions Bar Server is a key position in our events team, responsible for supporting the bartenders by restocking products and maintaining a clean and safe environment.The ideal candidate will have excellent communication skills, be able to work in a fast-paced environment, and possess valid food handling and alcohol service permits.We offer a...

  • Bar Attendant

    4 weeks ago

    Austin, Texas, United States AT&T Hotel & Conference Center Full time

    Job Summary:We are seeking a skilled Bartender to join our team at AT&T Hotel & Conference Center. As a Bartender, you will be responsible for preparing and serving drinks to our guests in a friendly and helpful manner.Key Responsibilities:Prepare standard mixed drinks and pour wine and beer.Mix ingredients to prepare cocktails and other drinks.Prepare mixed...

  • Operations Coordinator

    4 weeks ago

    Austin, Texas, United States Penske Full time

    Job SummaryThe Operations Coordinator will play a vital role in supporting the branch's operational efficiency, effectiveness, and profitability. This position will provide exceptional customer service and communication to internal and external customers, while also supporting the branch financial manager in providing guidance and information that...

  • TLAP Professional or Clinical Professional

    4 weeks ago

    Austin, Texas, United States State Bar of Texas Full time

    Job Title: TLAP Professional or Clinical ProfessionalThe State Bar of Texas seeks a highly skilled and experienced licensed attorney or a Masters level licensed therapist to support the Texas Lawyers' Assistance Program (TLAP). TLAP provides confidential support and referrals for lawyers, law students, and judges experiencing issues with substance use and/or...

  • Administrative Operations Coordinator

    4 weeks ago

    Austin, Texas, United States University of Texas at Austin Full time

    Administrative Management: Oversee the daily operations of the Humanities Institute, coordinating with senior leadership and staff to ensure efficient management of administrative tasks. Assist in evaluating and analyzing projects to ensure quality project management, completion, and delivery. Manage human resources operations, including Workday business...

  • Property Operations Coordinator

    4 weeks ago

    Austin, Texas, United States Placemakr Full time

    Job DescriptionAt Placemakr, we're looking for a highly organized and detail-oriented Property Operations Coordinator to join our team. As a key member of our property leadership team, you will be responsible for executing administrative and operational tasks, triaging inbound communications, and providing exceptional guest experiences.Key...

  • LDOS Operations Coordinator

    1 month ago

    Austin, Texas, United States University of Texas at Austin Full time

    Key Responsibilities:As the LDOS Operations Coordinator, you will provide critical support to the Faculty Director in ensuring the successful execution of the LDOS Expedition grant. This includes serving as the primary liaison to the NSF, coordinating major events and meetings, and managing the completion of annual reports and site visit documents.Key...

  • Facilities Operations Coordinator

    1 month ago

    Austin, Texas, United States P. Terry's Burger Stand Full time

    Job Title: Facilities Operations CoordinatorAt P. Terry's Burger Stand, we're seeking a highly motivated Facilities Operations Coordinator to join our team. As a key member of our facilities team, you will be responsible for running and maintaining our facilities program platform across all locations.Responsibilities:* Troubleshoot facilities work orders...

  • Tax Operations Coordinator

    1 month ago

    Austin, Texas, United States Foundation Communities Inc Full time

    h3Job Description/h3pFoundation Communities Inc is seeking a skilled Tax Operations Coordinator to oversee the daily operations of our seasonal tax center locations. This role provides support and guidance to volunteer tax preparers, ensuring sites are operating efficiently and effectively./ppbKey Responsibilities:/b/pulliManage opening and closing...

  • Marketing Project Coordinator

    4 weeks ago

    Austin, Texas, United States LeadingEdge Personnel Full time

    Job DescriptionAt LeadingEdge Personnel, we are seeking a highly skilled Project Coordinator to join our Communications team. This role plays a vital part in supporting the activities of local associations through developing support materials and presentations, promoting presidential initiatives, and traveling with the associations president to local areas...

  • HR Operations Coordinator

    4 weeks ago

    Austin, Texas, United States Aurora Energy Research Full time

    Job SummaryWe are seeking a highly skilled HR Operations Coordinator to join our global People & Culture (P&C) Operations team in Oxford, UK. As a critical member of our team, you will play a key role in ensuring an efficient and high-quality employee experience across our three offices in the NORAM region.Key ResponsibilitiesAssist the local P&C Business...

  • Shipping and Distribution Coordinator

    4 weeks ago

    Austin, Texas, United States Tarrytown Expocare LLC Full time

    Job SummaryWe are seeking a detail-oriented and organized Shipping and Distribution Coordinator to join our team at Tarrytown Expocare LLC.The ideal candidate will have excellent communication skills, be able to multitask, and have a strong attention to detail.Key ResponsibilitiesSort and organize completed prescriptionsUse Pharmacy operating software and...

  • Sales and Ticketing Operations Coordinator

    4 weeks ago

    Austin, Texas, United States AEG Full time

    Austin FC is seeking a Sales and Ticketing Operations Coordinator to join our Sales & Service Team from February 2025 through October 2025. This internship provides a valuable opportunity to gain exposure to the day-to-day business operations of a Sales & Service Team and assist in match day preparation and other events.**Company Overview**Austin FC joined...

  • Airport Operations Coordinator

    4 weeks ago

    Austin, Texas, United States CFS 2907 Full time

    Job OverviewCFS 2907 is seeking a skilled Airport Operations Coordinator to join our team. As a key member of our operations team, you will be responsible for ensuring the smooth operation of our parking facilities and shuttle services.Key Responsibilities:Dispatch shuttles and maintain adequate coverage at the parking facility and airportEnsure consistent...

  • Trade Marketing Operations Coordinator

    4 weeks ago

    Austin, Texas, United States Nutrabolt Full time

    Job SummaryNutrabolt is a fast-growing, global active health and wellness company seeking a highly organized and proactive Trade Marketing Operations Specialist to join our team. In this role, you will be responsible for coordinating and managing logistics for tradeshows and events, ensuring seamless inbound freight operations, and maintaining efficient...

  • Food and Beverage Operations Manager

    1 month ago

    Austin, Texas, United States HUMBLE ORIGINS HOSPITALITY MANAGEMENT, LLC Full time

    Job SummaryAs a Food and Beverage Operations Manager at Humble Origins Hospitality Management, LLC, you will be responsible for overseeing the food and beverage departments of the hotel, ensuring that operational standards are maintained and profits are maximized.Key Responsibilities:Develop and implement action plans to achieve budgeted revenue and net...

  • Restaurant Operations Director

    2 weeks ago

    Austin, Texas, United States Hopdoddy Burger Bar Full time

    About the RoleWe are seeking a highly skilled General Manager Lead to oversee the daily operations of our restaurant.As a key member of our team, you will be responsible for building and leading high-performing teams, upholding our standards of quality and service, and driving business growth.We are a company that values fun, growth, and making a difference...

  • Trade Marketing Operations Coordinator

    4 weeks ago

    Austin, Texas, United States Nutrabolt Full time

    Nutrabolt is a fast-growing, global active health and wellness company with a portfolio of market-leading performance-oriented brands that energize and fuel active lifestyles.The company's disruptive and innovative products compete in the Functional Beverage and Active Nutrition segments, under three consumer-loved brands: C4, XTEND, and Cellucor.As a...

  • Financial Operations Coordinator

    4 weeks ago

    Austin, Texas, United States Halff Full time

    Job Summary:Halff is seeking a skilled Financial Operations Coordinator to join our Accounting Department. This role will be responsible for managing monthly client billing and collections. The ideal candidate will have strong analytical and communication skills, with the ability to work effectively with Team Leaders and Project Managers across various...