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Project Coordinator

2 months ago

Boston Massachusetts, United States Shawmut Full time

About the Role:

The Project Administrator provides high-level administrative and financial support to project teams in delivering construction projects in the New England Region.

This includes supporting the project teams with setup, execution, document management, closeout, and financials.

Key Responsibilities:

  • Schedule, prepare, and participate in all project meetings.
  • Coordinate with field staff and project team to ensure that all necessary items are in place to operate a successful project.
  • Primary point of contact for all financial support needed by Project team and subcontractors.
  • Provide support to Project Managers with other administrative tasks as needed.
  • Manage archiving of all project-related documents upon financial completion.
  • Prepare subcontractor's insurance certificates prior to subcontractor working onsite; work with Risk Management to ensure certificates are correct.

Requirements:

  • Bachelor's degree or 3+ years of administrative experience required.
  • Construction industry experience preferred, but not required.
  • Strong working knowledge of MS Office (MS Word, Excel, PowerPoint).
  • Excellent verbal and written communication skills.
  • Demonstrated initiative, follow through, resourcefulness, efficiency, and attention to detail.
  • Detail-oriented and able to perform in a high-pressure and fast-paced environment.
  • Ability to learn new software and applications.
  • Ability to quickly learn organization structure and stakeholders.
  • Ability to create a culture of inclusion and belonging by acting with courage, humility, and curiosity; desire to learn about others and self-reflect.

Shawmut's Commitment to Diversity and Inclusion:

Shawmut prohibits discrimination against any staff member or applicant on the basis of race, color, sex, sexual orientation, gender identity/expression, age, religion, national origin, marital status, veteran status, pregnancy, physical or mental disability, genetic information, disability, creed, citizenship status, or any other legally protected characteristics.