Office Support Specialist

1 week ago


Rockville Centre, New York, United States Mechanical Innovative Designs Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Mechanical Innovative Designs. As a key member of our administrative staff, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities:

  • Schedule and Coordinate Meetings: Arrange and schedule meetings, appointments, and events, ensuring seamless coordination and minimal disruptions.
  • Manage Calendars and Schedules: Maintain accurate and up-to-date calendars, ensuring timely reminders and notifications.
  • Provide Administrative Support: Offer exceptional administrative support to our team members, including data entry, document preparation, and other tasks as needed.
  • Develop and Implement Organized Systems: Design and implement efficient filing systems, ensuring easy access to important documents and information.
  • Perform General Administrative Tasks: Carry out various administrative tasks, including answering phone calls, responding to emails, and maintaining office supplies.

Requirements:

  • Proven Work Experience: Possess at least 2 years of experience in an administrative role, with a strong background in office management and organization.
  • Knowledge of Office Management Systems: Be familiar with various office management systems, including MS Office and other software applications.
  • Excellent Communication Skills: Demonstrate exceptional verbal and written communication skills, with the ability to effectively interact with colleagues, clients, and other stakeholders.
  • Strong Organizational and Time Management Skills: Possess outstanding organizational and time management skills, with the ability to prioritize tasks and meet deadlines.


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