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Office Support Specialist

2 months ago

Rockville Centre, New York, United States Mechanical Innovative Designs Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Mechanical Innovative Designs. As a key member of our administrative staff, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities:

  • Schedule and Coordinate Meetings: Arrange and schedule meetings, appointments, and events, ensuring seamless coordination and minimal disruptions.
  • Manage Calendars and Schedules: Maintain accurate and up-to-date calendars, ensuring timely reminders and notifications.
  • Provide Administrative Support: Offer general administrative assistance, including data entry, filing, and record-keeping.
  • Develop and Implement Organized Systems: Design and implement efficient filing systems, ensuring easy access to critical documents and information.
  • Perform General Clerical Tasks: Handle various clerical duties, such as answering phone calls, responding to emails, and preparing correspondence.
  • Manage Office Supplies: Maintain an inventory of office supplies, ordering new materials as needed to ensure a well-stocked and efficient workspace.

Requirements:

  • Proven Administrative Experience: A minimum of [X] years of experience in an administrative role, with a proven track record of providing exceptional support.
  • Excellent Organizational Skills: Demonstrated ability to prioritize tasks, manage multiple projects, and maintain a high level of organization in a fast-paced environment.
  • Strong Communication Skills: Excellent written and verbal communication skills, with the ability to effectively interact with colleagues, clients, and vendors.
  • Technical Proficiency: Proficiency in Microsoft Office and other relevant software applications, with the ability to quickly learn new systems and technologies.