Events Coordinator
2 weeks ago
Position: Events Coordinator - Full Time/Non-Exempt
Reports to: Director of Events
Company Overview: Insignia Event Services LLC is a prominent entity associated with the Arizona Cardinals, dedicated to orchestrating a variety of events at State Farm Stadium. Our portfolio extends beyond football games to include diverse gatherings at Sportsman's Park, such as concerts, festivals, weddings, and corporate functions.
Job Overview: The Events Coordinator will operate under the guidance of the Director of Events, facilitating all facets of the Events Department. This role is pivotal in ensuring seamless communication and coordination among various departments and clients. The ideal candidate will exhibit a strong customer service orientation and a commitment to delivering outstanding events.
Key Responsibilities:
• Engage with prospective clients to understand their event goals, budget constraints, and preferences.
• Manage event logistics, including setup, execution, and teardown.
• Address any issues that may arise to ensure the event proceeds without complications.
• Assist in the development of budgets, financial documentation, and planning materials, ensuring compliance with established plans.
• Participate in staffing and pre-event discussions.
• Build and maintain relationships with vendors and service providers.
• Draft and send communications to vendors, internal teams, and clients.
• Ensure adherence to safety, health, legal, and insurance regulations.
• Perform additional duties as required.
Qualifications:
• Minimum of one year of experience in event coordination.
• Strong collaborative and team-oriented mindset.
• Proficient in logistics and planning.
• High level of accuracy and attention to detail.
• Excellent verbal and written communication skills.
• Competent in using event or project management software, as well as creating emails, spreadsheets, and presentations.
• Basic accounting skills for monitoring expenses and budget compliance.
• Valid driver's license required.
• Ability to stand and walk for extended periods.
• Capability to work in various weather conditions, both indoors and outdoors.
• Must be able to lift up to 35 lbs.
• Flexibility to work varied schedules, including evenings, holidays, and weekends.
• Ability to thrive under tight deadlines and work independently or as part of a team.
Insignia Event Services LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
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