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Office Coordinator

2 months ago

Sandy, Oregon, United States Advanced Plastics Inc Full time
Job Overview

Advanced Plastics Inc, a leader in the manufacturing sector, is dedicated to providing high-quality products and services. We are looking for a skilled Administrative Assistant to support our operations.


Key Responsibilities:
  • Conduct data entry and maintain precise records utilizing digital systems.
  • Assist with administrative duties such as organizing files, photocopying, and scanning important documents.
  • Oversee office supplies and ensure adequate inventory levels.
  • Welcome visitors and deliver exceptional customer service at the reception area.
  • Update online platforms and enter shipping information for both retail and wholesale transactions.
  • Address customer inquiries via email and provide assistance regarding online orders.
  • Handle phone calls and respond to questions in a professional and courteous manner.
  • Support basic bookkeeping functions using accounting software.
  • Facilitate office management by organizing documents and other administrative responsibilities.
  • Perform light cleaning duties in office spaces.
  • Prepare job packets for production teams and assist in monitoring job progress.
  • Ensure confidentiality of sensitive data.

Qualifications:
  • Prior experience in an administrative or office support role is preferred.
  • Proficient in computer applications, particularly Microsoft Office Suite (Word, Excel, Outlook).
  • Familiarity with accounting software, such as QuickBooks, is advantageous.
  • Exceptional organizational abilities and attention to detail.
  • Strong written and verbal communication skills.
  • Capability to manage multiple tasks and prioritize effectively.
  • Knowledge of medical office procedures is a plus but not mandatory.
  • Professional demeanor and customer service aptitude.

Please note that this job description is not exhaustive, and additional responsibilities may be assigned as necessary.