Office Assistant II/III Countywide Pool

1 week ago

Riverside, California, United States Vets Hired Full time
About the Job

The Office Assistant II/III Countywide Pool is a vital role at Vets Hired, where you will provide exceptional clerical support to our team. As a key member of our administrative team, you will be responsible for performing a variety of moderately difficult clerical work, including typing, filing, sorting, and processing materials. You will also maintain records, process records, compose and edit reports and correspondence, and provide information to the public concerning departmental or County operations.

Key Responsibilities

Assist the public by referring them to sources of information, giving out standard forms, explaining how to complete them, and answering requests for factual information by consulting various available sources.
Insert and extract materials from subject matter files, classify material by nature of subject matter, and prepare new file folders as needed.
Maintain informational or operational records; answer telephone and assist callers by providing information, taking messages, or routing calls to others.
Type a variety of information such as statistical and budgetary tabulations, reports, manuscripts, contracts, pamphlets, letters, charts, and other documents from rough, plain, corrected copy, or dictated material utilizing information processing equipment.
Utilize formerly recorded material to create new documents or files, incorporating all revisions; independently set up formats for reports, files, letters, and dual and multi-column documents, taking into consideration the special needs of originator.
Gather information from a variety of source documents; establish and revise glossaries utilizing stored keystrokes; create multi-page documents with headers and footers; set up merged documents.
Compile, store, and maintain a system of information retrieval on tapes or disks; edit copy for errors; compose routine letters on factual subjects; make out bills, abstracts, orders, notes, permits, licenses, etc.
Receive fees when the amount is readily obtainable by simple computations or from fixed schedules; prepare receipts and accounts for money.
Compare a variety of documents such as purchase orders, receival slips, and others to make extensions, batch totals, and to check for mathematical accuracy and general completeness.
Post data, types, encode, and transmit alphanumeric and numeric data from source documents; key in commands to locate files; enter, store, retrieve, and delete information in order to update records and/or data bases.
May verify the accuracy of information entered, and correct errors in transmission.
Make computer inquiries to retrieve information and to print reports; may align carriage tapes and forms to print records, mailing lists, roster indexes, and similar listings; maintain informational and operational records.
Serve as a receptionist and schedule appointments; as a secondary responsibility, may operate a telephone switchboard.

Requirements

Any combination of education and experience that would provide the knowledge and abilities listed below.
Correct grammar, spelling, and punctuation; office procedures, including preparing correspondence and reports; filing, indexing, and cross-referencing methods; principles, methods, and equipment used in information processing.
Perform clerical work and quickly learn the specific operation of the office; make decisions in standard procedural matters without immediate supervision; prepare and maintain accurate records and reports; make arithmetic calculations rapidly and accurately; understand and follow written and oral instructions; establish and maintain effective working relationships; operate a variety of standard office equipment.

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