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Office Administration Specialist
2 months ago
POSITION SUMMARY
STREET LEGAL INDUSTRIES INC is currently looking for an Administrative Operations Associate to provide essential support in a dynamic environment. This role offers a competitive hourly wage along with comprehensive benefits, including Medical, Dental & Vision, 401K matching, and Paid Time Off. The ideal candidate will possess strong attention to detail and a desire to enhance their professional skill set.
KEY RESPONSIBILITIES
- Deliver daily administrative assistance encompassing a variety of tasks, including calendar management, document preparation, and data entry.
- Utilize diverse software applications for composing correspondence, generating reports, and creating presentations that require intricate formatting.
- Monitor and manage incoming correspondence, ensuring timely processing and routing through established systems.
- Maintain travel documentation for government-related travel, ensuring compliance with departmental procedures.
- Facilitate visitor management, coordinating with security for foreign visitors.
- Assist in the procurement and distribution of office supplies, ensuring adequate inventory levels.
- Oversee administrative data systems, including contact lists and shared calendars, to enhance operational efficiency.
- Engage in technical writing and graphic design to produce high-quality materials for various publications.
- Screen calls and manage inquiries, directing them to the appropriate personnel.
- Establish and maintain organized filing systems, both physical and electronic, in accordance with best practices.
- Support the management of office records and documentation, ensuring proper filing and retrieval processes.
- Assist in the coordination of conference room bookings and meeting setups, including preparation of briefing materials.
QUALIFICATIONS
- Strong interpersonal skills, including customer service and teamwork capabilities.
- Ability to exercise discretion, professionalism, and sound judgment in all interactions.
- Proficiency in various software applications and a willingness to learn new technologies.
- Excellent organizational skills and the ability to work independently while managing multiple tasks.
This full-time position requires on-site presence to effectively support administrative functions.
