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Project Coordination Assistant

2 months ago

Charlotte, North Carolina, United States Allen Lund Company, LLC Full time
Job Overview

Company Background

Founded in 1976, Allen Lund Company has grown from a single office in Los Angeles to a network of 41 offices nationwide. Our commitment to excellence in the transportation brokerage industry is reflected in our dedicated workforce and outstanding customer service.

Why Choose Us?

  • Inclusive workplace culture
  • Opportunities for training and professional development
  • Competitive salary and benefits
  • Comprehensive wellness programs
  • Generous 401k matching
  • Career advancement potential
  • Opportunities for internal transfers
  • Employee ownership options
  • Recognition programs for employees

Position Summary

The Assistant Project Coordinator plays a crucial role in supporting the Project Manager and Project Coordinator. This position involves close collaboration with Branch Managers and various sales and operations personnel to ensure the successful execution of assigned projects.

Key Responsibilities

  • Facilitate the collection of RFP (Request for Proposal) information from Sales Representatives and Branch Managers.
  • Prepare and distribute bid packages to relevant offices in accordance with established protocols.
  • Address inquiries from offices regarding the RFP process, providing professional communication and problem-solving support.
  • Act as a resource for bidding processes, assisting National Account Managers and other sales staff with customer research and data analysis.
  • Utilize established systems to identify and communicate any discrepancies in RFP rates.
  • Collaborate with sales representatives to evaluate rates and ensure optimal RFP submissions.
  • Reformat rates for customer submissions and verify their accuracy, including online uploads if required.
  • Maintain RFP progress records and generate monthly status reports for management.
  • Work alongside the Project Coordinator to improve the bidding process through innovative ideas and feedback.
  • Utilize strong customer service skills to foster effective relationships with internal and external stakeholders.
  • Provide administrative support to the Project Manager and Project Coordinator, including a variety of clerical and technical tasks.
  • Prepare project materials in various formats, including printed and digital.
  • Demonstrate proficiency in Microsoft Excel to assist with employee inquiries.

Qualifications

  • Proficient in Microsoft Excel
  • Self-motivated and enthusiastic team player
  • Strong communication skills
  • Excellent customer service orientation
  • Ability to process information quickly and make informed decisions
  • Effective time management and multitasking abilities
  • Highly organized with attention to detail
  • Ability to thrive under pressure in a dynamic environment

Allen Lund Company is an equal opportunity employer, committed to fostering diversity in the workplace.