Administrative Operations Director
3 weeks ago
We are seeking an exceptional Administrative Operations Manager to join our team at HopeWell Inc.
Job Summary:
The successful candidate will be responsible for providing administrative support to the Program Directors, Vice President, and Senior Director, ensuring seamless office operations and maintaining accurate records.
About the Role:
This full-time position involves predominantly office-based work with occasional remote opportunities. The ideal candidate will possess excellent communication, organizational, and leadership skills, as well as advanced proficiency in Microsoft Office Suite and SharePoint.
Key Responsibilities:
- Greet guests warmly and ensure their visit is welcoming.
- Answer phones efficiently and direct calls to the right person.
- Collect, sort, and distribute incoming mail daily.
- Manage the copy room, restock supplies, and troubleshoot copier/printer issues.
- Order office supplies and maintain a well-stocked office with the Director's approval.
- Assist with onboarding needs and plan, schedule, and promote office events.
Requirements:
- A minimum of 7 years of relevant experience or an Associate's Degree with certification a plus.
- Exceptional leadership skills, including time management, task prioritization, and resource allocation.
- Knowledge of office management systems and procedures.
- Attention to detail, accuracy, and thoroughness while multitasking.
- Excellent communication, persuasion, and interpersonal skills.
- Initiative, sound judgment, and ability to work independently and as part of a team.
- Advanced proficiency in Microsoft Office Suite and SharePoint.
- Customer service and professionalism in a fast-paced environment.
Benefits and Salary:
HopeWell offers a competitive salary of $62,000 per year, student loan pay-down assistance, tuition reimbursement, funding for professional development, comprehensive healthcare benefits, and generous paid-time-off.
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