Executive Assistant
3 days ago
We are seeking an experienced and highly organized Executive Assistant to support our executive team in the dynamic and fast-paced entertainment industry.
Key Responsibilities:
- Manage and optimize complex calendars, coordinating meetings, appointments, and events across multiple time zones.
- Coordinate schedules for Executive Team.
- Arrange detailed travel itineraries, including flights, accommodations, transportation, and reservations for Executive Team.
- Schedule and coordinate meetings with stakeholders, clients, etc.
- Support the Rock Lititz team in managing various projects, including tracking deadlines, coordinating with vendors, and ensuring deliverables are met.
- Ensure that all communications and documents are handled according to company policies and industry standards.
- Prepare and submit expense reports, ensuring accuracy and adherence to company policies.
- Maintain confidential files, records, and legal documents, ensuring they are organized and accessible.
Requirements:
- Bachelor's degree in business administration, Communications, or a related field preferred.
- Minimum of 5 years of experience as an Executive or Administrative Assistant, preferably within the entertainment industry.
- Exceptional organizational and time management skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with industry-specific software.
- Strong problem-solving skills and the ability to think critically under pressure.
- Ability to maintain discretion and confidentiality in all aspects of work.
- Strong interpersonal skills with the ability to work well with a diverse team and high-profile individuals.
- Ability to thrive in a fast-paced, high-pressure environment.
Culture:
- Committed to a culture of care when interacting with all members of the Rock Lititz community.
- Ability to work with a diverse group of people.
- Comfortable receiving direction from multiple individuals.
- Ability to maintain a professional demeanor when dealing with conflict.
- Friendly, outgoing, and helpful.
- Collaborator with a positive attitude and is open to learning.
Rock Lititz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected by federal or state law.
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Lititz, Pennsylvania, United States Rock Lititz Full timeJob OverviewRock Lititz is seeking an experienced Executive Assistant to support our executive team in the dynamic and fast-paced entertainment industry. The ideal candidate will be responsible for managing complex schedules, coordinating events, handling confidential information, and assisting with various administrative tasks.Key ResponsibilitiesManage and...
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Lititz, Pennsylvania, United States Rock Lititz Full timeJob SummaryWe are seeking a highly organized and experienced Administrative Support Specialist to join our team at Rock Lititz. As an Executive Team member, you will be responsible for managing complex schedules, coordinating events, and handling confidential information.Key ResponsibilitiesManage and optimize complex calendars, coordinating meetings,...
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