Administrative Support Specialist
2 hours ago
We are seeking an experienced Administrative Assistant III to join our team at Cherokee Nation Businesses. This role will provide administrative support to senior-level managers, including high-ranking military and civilian personnel in medical, health care, and technical fields.
Key Responsibilities- Prepare and edit technical or general documentation using Microsoft Word, PowerPoint, Excel, and Windows.
- Transcribe documents with accuracy.
- Perform data entry tasks efficiently.
- Edit or maintain technical, budget, programmatic, and administrative documentation.
- Prepare and edit management support documentation.
- Manage visitor access control.
- Answer telephones and provide information.
- Order and receive office supplies and equipment.
- Prepare travel documentation.
- Coordinate travel arrangements.
- Operate reproduction equipment for high-volume document production.
- Manage courier services for document distribution.
- Handle mail services efficiently.
- Associate degree with a minimum of seven years direct experience as an Administrative Assistant, a bachelor's degree in a related field of study or a combination of substantial experience and education in the administrative field is required.
- Ability to interact effectively with senior-level managers, including high-ranking military and civilian personnel in medical, health care, and technical fields.
- Capacity to coordinate and direct a variety of support services, including managing reproduction equipment, scheduling equipment maintenance, and organizing courier runs.
- Understanding and implementation of approved security practices related to personnel and document control.
- Ensuring efficient operation of conference facilities and overall office operations.
- Strong organizational skills to schedule and manage various tasks, including equipment maintenance, courier runs, and conference facility usage.
- Effective communication skills for coordinating support services and interacting with personnel at different levels.
- Ability to adapt to the dynamic needs of high-level management and varied responsibilities.
- Technical proficiency in utilizing reproduction equipment and other office tools.
Cherokee Nation Businesses is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about Cherokee Nation Businesses, visit https://www.cherokee-federal.com/.
Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.
Similar searchable job titles include Senior Administrative Assistant, Executive Administrative Assistant, Administrative Coordinator, Office Manager, and Administrative Specialist III.
Keywords include Executive support, Office coordination, Administrative management, Advanced document editing, and Senior-level assistance.
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