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Project Coordinator, Strategic Publication Planning Specialist

2 months ago

Parsippany, New Jersey, United States OPEN Health Full time
Job Title: Project Coordinator, Strategic Publication Planning

About the Role:

We are seeking a highly organized and detail-oriented Project Coordinator to join our team in Strategic Publication Planning. As a Project Coordinator, you will play a critical role in the success of our team, collaborating with cross-functional teams to coordinate work and complete project tasks.

Key Responsibilities:

  • Collaborate with medical, editorial, creative, and account management personnel to coordinate work and complete project tasks
  • Meticulous data entry in proprietary databases for workflow management
  • Maintain publication records in publication management software
  • Actively manage and organize all project documentation and maintain folder structures
  • Route assigned publication projects, including internal and external deadlines
  • Modify time and event schedules according to client schedules and internal team direction
  • Support teams by performing various administrative tasks
  • Facilitate circulation of materials to external partners via email, SharePoint, and FedEx
  • Comply with established standards, policies, and procedures
  • Schedule internal and external meetings, including verifying attendee availability
  • Conduct research in relevant journal and congress databases and maintain up-to-date records
  • Conduct internet research and synthesize findings into concise summaries
  • Maintain project status reports and lead internal status meetings
  • Assist account team with financial tasks, such as job opening, invoicing, and PO tracking

Requirements:

  • Bachelor's degree in business, marketing, communications, biology, life sciences, or related field
  • Minimum of 1-2 years of general business, pharmaceutical, or medical communications experience
  • Ability to multi-task and manage multiple competing challenges, issues, and priorities
  • Strong communication skills with proficiency in M365, including Word, Excel, PowerPoint, Outlook, and Teams
  • Ability to work independently and collaboratively in a team structure
  • Aptitude for financial tasks, such as invoicing and PO tracking

About OPEN Health:

OPEN Health unites deep scientific knowledge with wide-ranging specialist expertise to unlock possibilities that improve health outcomes and patient wellbeing. We work in partnership with our clients to deliver fresh thinking and solutions that make a difference.

As a global organization, we are committed to supporting our employees and their families through a comprehensive benefits program, including competitive pay, generous paid vacation and holidays, and health insurance programs across all our locations.

We offer ongoing training and development opportunities, a diverse and inclusive culture, and the opportunity to thrive in a global, collaborative environment while working every day to improve health outcomes and patient wellbeing.