Senior Coordinator of Industry and Employer Relations

We are seeking a highly organized and detail-oriented Senior Coordinator of Industry and Employer Relations to join our team at the University of San Diego. In this role, you will provide administrative support to the Senior Director, including calendar management, meeting coordination, and expense reconciliation. You will also assist in the preparation of budgets and monitor expenditures for programs and events.

• Program Coordination and Support:
  • Provide administrative support to the Senior Director, including calendar management, meeting coordination, and expense reconciliation.
  • Assist in the preparation of budgets and monitor expenditures for programs and events.
  • Manage and execute operational, logistics, and implementation activities for events with the highest level of professionalism and excellence in keeping with the University's brand and reputation.
  • Market and support the planning and execution of co/extracurricular and experiential learning events, programs, and experiences.
  • Develop and track event registration, disseminate event communications to Professional Development Managers for distribution to students, and coordinate reminders as well as post-event follow-up messages.
  • Support and contribute to special program/event development for other major University-wide events.
  • Coordinates logistics for on- and/or off-campus recruitment events, and participates in planning, employer relations, student marketing, event execution, and post-event evaluation.
  • Assist in developing and executing programs that connect students with industry professionals.
  • Coordinate logistics for career fairs, on-campus recruitment events, and employer informational sessions.
  • Manage scheduling and planning of networking events, industry conferences, and site visits.
  • Ensure the smooth operation of day-to-day activities within the Industry and Employer Relations team.
  • Collaborate with the Marketing & Communications team to promote events and programs to students and employers.
  • Utilize student workers to complete ad hoc projects, providing guidance and oversight to ensure project success.
  • Coordinates student and alumni involvement for extracurricular programming as needed.
  • Collaborate with the Student Success Specialist and other SSC coordinators to organize and run SSC team events and projects.
  • Assist with on-site setup, implementation, and breakdown of events.
• Relationship Management:
  • Serve as a point of contact for internal and external stakeholder groups seeking information on employer recruitment efforts, including Employer Information Sessions, Job Postings, Recruitment Events, Company Visits, Toreroships, and other related professional development programs and services.
  • Maintain and update a comprehensive database of employer and alumni contacts.
  • Foster and maintain positive relationships with industry partners to expand internship and job placement opportunities for students.
  • Assist employers with account registration, job and internship postings in Handshake and 12twenty.
  • Reviews and approves online job, internship, and event posting process in 12twenty to ensure all postings adhere to Knauss School of Business recruitment policies.
  • Support the development of new employer partnerships and maintain ongoing communication with existing partners.
  • Support industry and employer relation initiatives with logistical coordination for employer, alumni, and professional development events, including but not limited to: communications, registration, parking, room/space reservations, and day of event logistics.
  • Coordinate the logistics of student meetings with employers and alumni, including scheduling, room reservation/coordination, communications, and other tasks associated with professional development events.
  • Manage and execute the logistics associated with hosting employers and alumni on-campus (or virtually) for programming events, including but not limited to: panels, speaker series, tabling sessions, information sessions, and workshops.
  • Coordinate logistics for employer/alumni initiatives, including job shadow or other programs designed to facilitate touch-points between students and employers/alumni.
  • Collaborate with the Senior Director of Marketing and Communications, the Director of Professional Development (and their respective team members) to provide event coordination support with employer-related programming in alignment with the priorities of the employer relations team.
  • Respond to inquiries (phone/email/in-person) from employer and alumni partners.
  • Collaborate with the Marketing/Communications and Professional Development teams to equip them with relevant employment and alumni data and information to elevate employer engagement and activity.
• Communication and Marketing:
  • In collaboration with the Marketing and Communications team:
    • Prepare and disseminate promotional materials, including newsletters, social media posts, and event invitations.
    • Assist in the development of content for the Industry and Employer Relations webpage and ensure it is up to date.
    • Utilize social media and other digital platforms to enhance employer engagement and student participation.
• Data Collection and Reporting:
  • Assist Senior Director with programming and other initiatives by conducting research, compiling data, and preparing reports and documentation.
  • Support the research, identification, cultivation, and solicitation of employer and alumni involvement with KSB programs and initiatives.
  • Prepare registration forms and surveys and track responses.
  Requirements
  • Minimum Qualifications:
    • Bachelor's degree from an accredited college or university. A high school diploma and two additional years of work experience may substitute for the Bachelor's degree, at the rate of one year of work experience is equivalent to two years of education.
    • Two years of administrative or customer service work experience in a business environment.
  • Preferred Qualifications:
    • 3+ years of relevant experience in supporting student services in an academic program and/or advising students in a higher education institution.
  Performance Expectations - Knowledge, Skills, and Abilities
  • Experience with database maintenance preferred.
  • Experience working with web-based technologies, specifically Google Docs, Handshake, 12twenty, Canva, Salesforce, and/or Qualtrics preferred.
  • Experience working in a university environment preferred.
  • Knowledge of university policies and procedures preferred.
  • Ability to work with students and faculty, as well as business executives outside the campus community.
  • Event coordination.
  • Working independently, taking initiative, and setting priorities with multiple projects and deadlines in an environment with constantly evolving office procedures and goals.
  • Excellent written and verbal communication skills, strong interpersonal skills.
  • Attention to detail and project management skills.
  • Tracking and managing daily deadlines.
  • Working effectively as part of a team.
  • Resolving complex problems in a dynamic work environment.
  • Responsiveness, strong analytical and problem-solving skills, and great attention to detail.
  • Working knowledge of MS Office (Outlook, Word, Excel, PowerPoint).
  • Providing high-quality face-to-face services for students, alumni, employers, and campus partners.
  • Interacting with employers and alumni.
  • Understanding and appreciating the central role that recruiting holds in ensuring the success of USD students and the Knauss School of Business.
  • Working with individuals of diverse backgrounds.
  • Coordinating and collaborating at various levels throughout the University.