Laboratory Operations Coordinator

2 weeks ago

San Jose, California, United States Woongjin, INC. Full time
Company Overview

For additional job opportunities, please visit our website:


Our Vision

WOONGJIN, Inc. is a dynamic organization dedicated to delivering a variety of distinctive, superior, and enhanced services to our clientele. We uphold a strong ethical framework that emphasizes service without the expectation of reward. Our team is driven by a commitment to responsibility and servant leadership.

Position Overview
  • Oversee the procurement and shipping requests for laboratory supplies, including invoice management.
  • Identify and liaise with suppliers to fulfill project-specific requirements.
  • Maintain accurate purchasing records, documentation, and vendor registration.
  • Solicit quotes for comparison and engage in price negotiations with suppliers.
    Prepare necessary documentation and submit order requests, collaborating closely with the Finance Purchasing team to ensure the completion of the internal purchase order process.
  • Proactively track purchase order status, following up with vendors regarding estimated time of arrival and delivery schedules.
    Log new orders in the JIRA system for tracking purposes and manage the lifecycle of JIRA entries.
  • Maintain the Confluence space for the team, documenting HR, legal, and project-related information.
  • Provide administrative assistance to the lab leadership and management; perform HR tasks including onboarding and offboarding, and address employee relations matters.
  • Organize and facilitate team events.
  • Collaborate with Finance and Accounting for invoicing and payment processing.
  • Conduct physical audits and assist the asset management team with regular inventory checks.
  • Prepare for and coordinate incoming shipments, ensuring that packing lists align with purchase details for accuracy in received items.
  • Execute ad hoc tasks as directed by on-site management.
  • Foster and maintain business relationships to meet and exceed client expectations in both routine operations and project initiatives.
  • Train and mentor team members, suggesting improvements and modifications as necessary.
Compensation: $28 to $32 per hour

Qualifications
  • Proactive, hands-on individual comfortable managing multiple tasks within a team setting.
  • Minimum of 5 years of experience in purchasing and inventory management.
  • Experience in administrative roles with strong spreadsheet proficiency.
  • Effective verbal and written communication skills, capable of interacting professionally with both technical and non-technical personnel.
  • Strong analytical, technical, and problem-solving abilities.
  • Proven ability to meet deadlines and deliverables.
  • Exceptional organizational skills with keen attention to detail and a commitment to following established procedures.
  • Able to work independently while being part of a larger global team.
  • Capable of multitasking in high-pressure environments and taking ownership of projects from planning through to post-deployment support.
  • Availability for after-hours and weekend support as needed throughout the year.
Education
  • High School diploma or equivalent required.
  • Two-year technical degree or equivalent work experience preferred.
  • Willingness to learn new technologies and apply this knowledge as it evolves.
  • Physical capability to lift 50 lbs.
  • Able to transport servers between data centers and laboratories.
  • Proficient in Confluence, Microsoft Windows, and various Linux operating systems.
Additional Information

All information will be kept confidential in accordance with EEO guidelines.

*** NO C2C ***

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