Executive Secretary
7 days ago
We are seeking a highly skilled and experienced Executive Secretary to join our team at West Covina Unified. As a key member of our administrative staff, you will be responsible for providing exceptional support to our administrators and ensuring the smooth operation of our office.
Key Responsibilities- Provide administrative support to senior administrators, including preparing reports, presentations, and other documents.
- Manage complex calendars, coordinate travel arrangements, and make reservations as needed.
- Develop and implement effective filing systems and maintain accurate records.
- Coordinate meetings, events, and conferences, including preparing agendas, materials, and follow-up actions.
- Provide excellent customer service to internal and external stakeholders, responding to inquiries and resolving issues in a timely and professional manner.
- Collaborate with other administrative staff to ensure seamless communication and coordination.
- Perform other duties as assigned by senior administrators.
- Equivalent to graduation from high school and one year of increasingly responsible secretarial experience.
- Excellent communication, organizational, and time management skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
- Ability to work in a fast-paced environment and prioritize multiple tasks and deadlines.
- High school diploma or equivalent required; associate's or bachelor's degree preferred.
This is a full-time position, working 7:30 am - 4:30 pm, Monday through Friday. The successful candidate will be required to pass a secretarial examination and typing test.
We are an equal opportunity employer and welcome applications from diverse candidates. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.
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