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Program Coordinator, MST Services Specialist

2 months ago

Fremont, Ohio, United States Anthony s Villa Full time
Job Summary

The Anthony's Villa team is seeking a highly organized and detail-oriented Program Coordinator to provide administrative support to the Multisystemic Therapy (MST) program. This role is critical in ensuring the smooth operation of the program and requires a strong ability to manage multiple tasks and prioritize responsibilities effectively.

Key Responsibilities
  • Provide administrative support to the MST program, including managing schedules, organizing meetings, and coordinating with staff.
  • Prepare and maintain program documentation, including reports, client records, and correspondence.
  • Assist in tracking program data, including model adherence reports, client outcomes, and administrative records, ensuring accurate and timely submission.
  • Coordinate communication between the MST team and external partners, including community organizations, referral sources, and funding bodies.
  • Help organize and support program-related events, trainings, and meetings.
  • Assist the MST Supervisor with onboarding and training of new staff, including preparing orientation materials and scheduling.
  • Maintain and organize program files, ensuring compliance with organizational and regulatory standards, such as OMHAS and CARF.
  • Monitor supply levels and order necessary materials to support program activities.
  • Assist with billing and financial tracking, ensuring proper documentation for services rendered.
Requirements
  • Strong organizational skills with attention to detail.
  • Proficiency with office software, including Microsoft Word, Excel, and email platforms.
  • Excellent communication skills, both written and verbal.
  • Ability to manage multiple tasks and prioritize responsibilities effectively.
  • Experience in an administrative assistant or support role, preferably in a healthcare, mental health, or social services setting.
  • Basic understanding of regulatory requirements and compliance in mental health services (preferred but not required).
  • Ability to work independently and as part of a team, supporting staff and program needs.
Preferred Qualifications
  • High school diploma or equivalent required; associate degree or some college coursework in administration or a related field preferred.
  • 12 years of experience in an administrative support role, preferably in a social service or healthcare setting.
  • Experience with scheduling, document management, and office coordination.
  • Familiarity with mental health services or MST is preferred but not required.
Work Environment
  • Primarily an office-based position, requiring use of standard office equipment such as computers and printers.
  • Some travel within the community may be required for meetings or program support.
  • Flexibility in working hours may be necessary depending on program needs.