Administrative Supervisor

2 weeks ago


Tallahassee, United States Children's Home Society of Florida Full time
Job Title: Administrative Supervisor

At Children's Home Society of Florida, we are committed to providing exceptional care and services to children and families. We are seeking an experienced Administrative Supervisor to join our team and contribute to our mission.

Job Summary:

The Administrative Supervisor will oversee the daily administrative and support functions of a Region, including office support functions and property management. This role will be responsible for managing all properties, coordinating office relocations, and ensuring the efficient use of office space.

Key Responsibilities:
  • Manage all properties, including coordinating maintenance requests and repairs, and ensuring the regular maintenance of agency vehicles.
  • Analyze the efficiency of office space use and make recommendations to management.
  • Coordinate office equipment repair and maintenance under the direction of the IT Director.
  • Maintain and monitor insurance and property records in conjunction with the accounting/finance department.
  • Coordinate and manage the purchase of office supplies and furnishings.
  • Oversee the implementation and staff compliance with administrative policies and procedures.
  • Assist with special projects and Board committee support work in conjunction with the Advancement Team.
  • Provide administrative support to Region's management and local Board of Directors.
  • Coordinate or assist in coordinating activities for Region's licensing/relicensing, reaccreditation, etc.
  • Coordinate and assist in Region's fundraising activities.
  • Serve as the chair of the Region's Safety Committee.
  • Coordinate Region's annual United Way Campaign.
  • Serve on the Region's Management Team.
Requirements:
  • High school diploma or GED equivalent, required.
  • Florida Driver's License within 30 days from hire with daily access to a reliable and insured vehicle, required.
  • Four years of office management and/or property management experience, required.
Competencies:
  • Knowledge of property management, general record keeping, and business administration.
  • Skills and proficiency in planning, project management, organization, and time management.
  • Oral and written communication, including presentation and platform.
  • Collaboration, teamwork, consulting, facilitation, coaching, and mentoring.
  • Computer systems and MS Office, including Word, Excel, and Outlook.
What We Offer:
  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.
  • A comprehensive benefits package, including generous paid time off and holidays.

We are an equal opportunity employer and welcome applications from diverse candidates. If you are passionate about making a difference in the lives of children and families, we encourage you to apply for this exciting opportunity.



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