Conference and Education Coordinator

1 week ago

Pittsburgh, Pennsylvania, United States American Society of Regional Anesthesia and Pain Medicine Full time

The American Society of Regional Anesthesia and Pain Medicine is seeking a highly skilled Conference and Education Coordinator to support the logistical and programmatic needs of our meetings, courses, webinars, and events.

This is a full-time at-will position that requires 95% of work hours to be dedicated to ASRA Pain Medicine meetings, courses, and webinars. The remaining 5% will involve general administrative support and other duties as assigned.

Primary Responsibilities

Meetings and Courses (70% of your time)

  • Coordinate with external vendors to ensure successful execution of all meetings and courses.
  • Manage registration processes for meetings and courses in collaboration with the Administrative Assistant.

i. Oversee registration management, including registration systems, pricing, communications, and onsite implementation.

ii. Develop staffing plans and coordinate temporary staff for events.

  • Maintain relationships with preferred venues and national sales executives.
  • Identify and implement logistics for standalone society meetings, courses, and events.
  • Serve as liaison between meeting management contractors and ASRA Pain Medicine staff.
  • Collaborate with CME, meetings, and communications teams for course and annual meeting marketing materials.
  • Coordinate signage, décor, and furniture needs with exposition services vendors.
  • Integrate dynamic special events and networking opportunities into meetings.
  • Maintain financial reports and comparisons.
  • Collaborate with the Executive Director on staffing requirements and assignments.
  • Recognize faculty contributions with thank-you notes, amenities, or upgrades.

Webinar Management (25% of time)

  • Manage yearly webinar schedules.
  • Support volunteer leads with program development and facilitation.
  • Coordinate logistics, including registration and implementation.
  • Communicate with Communications Teams for webinar marketing.
  • Collect necessary paperwork for CME webinars under the direction of the Director of CME.
  • Create activities in learning management systems and Zoom platforms.
  • Collect and organize speaker materials.
  • Facilitate practice sessions with speakers and live events.
  • Deliver live webinars and complete post-event tasks as needed.

Budget Management

  • Lead budget development and reconciliation for meetings, courses, and webinars with the Executive Director and Directors of Operations and Meetings and CME.
  • Propose meeting fees associated with actual costs.
  • Complete post-event invoicing and provide preliminary financial reports within two months of the meeting.

Additional Responsibilities

d. Support the activities and priorities of the society with other work as assigned.

We offer a competitive salary of $60,000 - $80,000 per year, based on experience, and a range of benefits to support your career growth and well-being.

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