Support Services Coordinator
6 days ago
Job Title: Property Management Administrative Assistant
Department: Property Management
Reports to: Property Management Manager
Job Summary: We are seeking a highly organized and detail-oriented Property Management Administrative Assistant to provide administrative support to the Property Management and Facilities Departments.
Key Responsibilities:
- Provide administrative support to the Property Management and Facilities Departments, including processing documents and requests, answering phones, and greeting clients and visitors.
- Manage the 449 Turk Street Office, including orienting new staff, coordinating interoffice correspondence, and implementing office upgrades.
- Ensure ample office supplies by completing frequent inventory checks and ordering supplies as needed.
- Keep the reception area and supply rooms organized, and assist with building system permits and inspections.
- Process orders and supplies for ongoing maintenance of hotels and office sites, and assist with hotel visits and inspections as required.
- Communicate with vendors and contractors, and assist staff with research and projects.
- Provide support for meetings and trainings, and respond to phone messages, tenant requests, and emails in a timely manner.
- Maintain confidentiality of tenant records and concerns, and attend all meetings as scheduled.
Requirements:
- Bachelor's degree preferred, with a minimum of 2-3 years of experience in office administration.
- Must have a minimum typing speed of 50 w.p.m., and be proficient in Microsoft Office Suite.
- Must have excellent customer service and reception skills, and be able to work effectively in a fast-paced environment.
- Must be able to read, communicate orally, and write in English, and pass all post-contingency offer background checks, reference checks, and TB screening clearances.
Preferred Qualifications:
- Experience working with diverse, low-income, homeless or formerly homeless population.
- Experience working in non-profit or public sector.
Work Environment: This position is located in the Tenderloin Housing Clinic offices in San Francisco, CA, and may require occasional travel to other locations.
Salary and Benefits: Competitive salary and benefits package offered.
How to Apply: Please submit your application, including your resume and cover letter, to [application email or online portal].
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