Support Services Coordinator

6 days ago


San Francisco, California, United States Tenderloin Housing Clinic Full time
Job Description:

Job Title: Property Management Administrative Assistant

Department: Property Management

Reports to: Property Management Manager

Job Summary: We are seeking a highly organized and detail-oriented Property Management Administrative Assistant to provide administrative support to the Property Management and Facilities Departments.

Key Responsibilities:

  1. Provide administrative support to the Property Management and Facilities Departments, including processing documents and requests, answering phones, and greeting clients and visitors.
  2. Manage the 449 Turk Street Office, including orienting new staff, coordinating interoffice correspondence, and implementing office upgrades.
  3. Ensure ample office supplies by completing frequent inventory checks and ordering supplies as needed.
  4. Keep the reception area and supply rooms organized, and assist with building system permits and inspections.
  5. Process orders and supplies for ongoing maintenance of hotels and office sites, and assist with hotel visits and inspections as required.
  6. Communicate with vendors and contractors, and assist staff with research and projects.
  7. Provide support for meetings and trainings, and respond to phone messages, tenant requests, and emails in a timely manner.
  8. Maintain confidentiality of tenant records and concerns, and attend all meetings as scheduled.

Requirements:

  • Bachelor's degree preferred, with a minimum of 2-3 years of experience in office administration.
  • Must have a minimum typing speed of 50 w.p.m., and be proficient in Microsoft Office Suite.
  • Must have excellent customer service and reception skills, and be able to work effectively in a fast-paced environment.
  • Must be able to read, communicate orally, and write in English, and pass all post-contingency offer background checks, reference checks, and TB screening clearances.

Preferred Qualifications:

  • Experience working with diverse, low-income, homeless or formerly homeless population.
  • Experience working in non-profit or public sector.

Work Environment: This position is located in the Tenderloin Housing Clinic offices in San Francisco, CA, and may require occasional travel to other locations.

Salary and Benefits: Competitive salary and benefits package offered.

How to Apply: Please submit your application, including your resume and cover letter, to [application email or online portal].



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