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HRIS Implementation Manager

2 months ago

Chicago, Illinois, United States Old Republic General Insurance Group Full time

Job Title: HRIS Implementation Manager

Job Location: Chicago, IL

Job Type: Contract, approximately 18 months

Office Schedule: Hybrid, 3 days in-office

Department: Human Resources

Supervisor: VP of Operations, with dotted line to Senior Director of Enterprise PMO

About Us:

With a legacy spanning over a century, Old Republic has established itself as a benchmark in the insurance sector. We proudly stand among the top 50 shareholder-owned insurance firms in America and are featured on the Fortune 500 list. Our primary focus is on commercial lines underwriting, providing exceptional services to businesses rather than individuals, including many of the nation's leading industrial and financial institutions.

Our office is situated in a historic landmark, located in the vibrant downtown area, making it easily accessible for all employees.

Your Role as an HRIS Implementation Manager:

Are you eager to contribute strategically to a Fortune 500 organization? Do you possess a strong inclination towards process enhancement and Human Resources? If so, the HRIS Implementation Manager position could be an excellent fit for you. In this role, you will collaborate closely with the Business Project Manager to oversee and coordinate the HRIS implementation within our Human Resources Department. You will engage with both internal and external teams, employing industry-standard tools and best practices. A critical aspect of this role will be to ensure that high-priority issues are escalated appropriately and that communication remains timely. Your contribution will be vital in delivering a project that meets or exceeds expectations.

Key Responsibilities:

  • Ensure accountability across core and extended teams in collaboration with the Business Project Manager.
  • Coordinate all project-related activities effectively.
  • Establish a structured meeting schedule, communication plan, and working norms among teams.
  • Report and escalate issues as necessary to guarantee project success.
  • Manage relationships with vendors, internal teams, and stakeholders.
  • Co-facilitate and oversee weekly project status meetings.
  • Ensure timely completion of project tasks within budget and scope by coordinating efforts between internal teams and clients.
  • Synthesize stakeholder feedback, develop and manage project plans, and prepare agendas for senior leadership discussions.
  • Identify, document, and monitor project risks, actions, and issues.
  • Continuously review project dependencies and risks to ensure effective management across relevant stakeholder groups.
  • Create, maintain, and distribute comprehensive project documentation.
  • Identify objectives, scope, timing, and resources to achieve project goals.
  • Plan activities that will deliver desired outcomes and oversee daily operations while monitoring progress.
  • Collaborate with all teams to ensure successful transitions between testing, implementation, and support phases.
  • Lead status meetings to communicate objectives, plans, statuses, and results clearly.
  • Conduct project closeout activities, including identifying lessons learned and best practices to inform future projects.

Additional Responsibilities:

  • Availability to work Monday through Friday – 7.25 hours per day.
  • Ability to accept guidance and direction.
  • Capability to work collaboratively with assigned leadership and cross-functional teams.
  • Foster and maintain professional relationships with peers, supervisors, and external partners.
  • Interact effectively and professionally with all levels of management and staff.
  • Exhibit a personable and positive demeanor as a representative of the company.
  • Act as a champion for projects, adapting to unique challenges in a collaborative manner.

Qualifications:

  • Bachelor's degree or equivalent relevant experience.
  • A minimum of 7 years of proven experience as a project manager in software development and/or information technology, preferably within the insurance sector.
  • CAPM or PMP certification is advantageous.
  • Ability to prioritize and manage multiple project tracks simultaneously.
  • Experience with project management tools, such as SmartSheet.
  • Previous experience as a Business Analyst is highly preferred.
  • Strong communication, attention to detail, organizational, analytical, and team-building skills.
  • Demonstrated interpersonal, customer service, presentation, influencing, and relationship management skills.
  • Advanced knowledge of business operations, particularly in the insurance market, is preferred.
  • Ability to work independently and as part of a team to meet deadlines.
  • Ability to balance process compliance with achieving business objectives.
  • Familiarity with Software Development Life Cycle (SDLC) and/or web technology.
  • Knowledge of insurance business processes and HRIS software development/implementation is strongly preferred.
  • Proficiency in Microsoft Office Suite and Outlook.

Preferred Skills:

  • Experience with UKG.
  • HRIS Certifications (e.g., UKG Certification, SHRM-CP, PHR).
  • Experience in an insurance environment.

Old Republic International is an Equal Opportunity Employer, providing equal employment opportunities to all employees and applicants while prohibiting discrimination and harassment of any kind.