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Administrative Assistant for AI in Liberal Arts

1 month ago

Amherst, Massachusetts, United States Amherst College Full time

Amherst College is committed to enriching its educational experience and culture through diversity. As part of this effort, the College invites applications for the Administrative Assistant for Artificial Intelligence in the Liberal Arts position.


Job Summary:

The Administrative Assistant will assist the Professor of Computer Science in the development and implementation of the Artificial Intelligence in the Liberal Arts (AILA) initiative. This part-time (25-hour per week), academic year position starts at $22.00 per hour (AO-3).


Key Responsibilities:

Manage the AILA budget, including handling reimbursements and honoraria, processing and reconciling receipts, monitoring spending, and projecting costs of planned activities.

Recruit and administer hiring and payroll for a diverse set of AILA Student Assistants by collecting hours and submitting them to payroll in a timely manner.

Manage AILA fellows by delegating programmatic duties, monitoring progress, and facilitating communications and collaborations among fellows.

Arrange and facilitate weekly in-person meetings with AILA Student Assistants, secure meeting space, prepare agendas, lead the meeting and discussions, and take and post minutes.

Manage AILA publicity, including production of a bi-weekly newsletter for distribution to an email list, production of posters and announcements for events, advertising of the AILA website, and handling of press inquiries related to AILA activities.

Ideate, plan, and coordinate AILA events, which may include guest lectures, panel discussions, technology demonstrations, art exhibitions, live music or dance performances, an undergraduate conference, and a student Hackathon.

Collaborate with offices across campus to contribute to the Amherst AI Team and their complimentary programming on AI. Implement AILA-specific program elements as needed.

Collect and maintain records for AILA impact metrics, including numbers of attendees, engagement, and views on the AILA website and YouTube, mentions of AILA in news stories, and other impact metrics to be developed.

Prepare AILA semester summary and annual reports.


Requirements:

Bachelor's Degree and/or equivalent years of relevant experience.

Strong written and verbal, interpersonal, organizational, and time management skills.

Word processing and spreadsheet skills.

Attention to detail.

Ability to take initiative and work independently and collaboratively.

Ability to manage and work well with students.

Commitment to working with a diverse community.

Preferred: Knowledge and experience of interdisciplinary approaches and AI, experience with Workday, Slack, WordPress, Social Media, and Video editing software.

Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement.

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families.