Administrative Officer

4 weeks ago

Amherst, Massachusetts, United States US Fish and Wildlife Service Full time
Job Summary

This position is an Administrative Officer in the Science Applications Program working in Hadley, MA for the Northeast Assistant Regional Director Science Applications. The position will also support Administrative Officer needs in the Office of Communications.

Key Responsibilities
  • Plans and conducts analytical studies of organizational elements and work to identify problems and approve resource utilization, administrative support, and management effectiveness.
  • Serves as an advisor and liaison on human resources matters by coordinating organizational needs with human resources office requirements and facilitating the accomplishment of various human resource management programs.
  • Provides guidance and assistance in preparing cooperative agreements, inter-/intra-agency agreements, and reimbursable agreements.
  • As the principle financial advisor, analyzes, evaluates, and manages accounting and control systems to maintain proper financial balances, distributes resources to all activities within planned limitations, and ensures that maximum benefits are obtained from resources.
  • Responsible for overall organizational procurement activities.
Requirements
  • Must be a U.S. Citizen or National.
  • Resume (See "Required Documents"). Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package.
  • Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section.
  • Merit promotion applicants must meet time-in-grade requirement as defined in 5 CFR 300, Subpart F.
  • Suitability for employment, as determined by background investigation.
  • Selectees MAY be required to possess and maintain a valid State driver's license at all times during their tenure.
  • Selectees may be required to successfully complete a probationary period.
  • Individuals assigned male at birth after must be registered for the Selective Service. To verify registration visit https://www.sss.gov/.
Qualifications

Only experience and education obtained by 11/07/2024 will be considered.

In order to qualify for this position, you must possess the Minimum Qualification.

Minimum Qualification GS-9

  1. One year of specialized experience comparable in scope and responsibility equivalent to grade GS-7 in the Federal service. Experience may include (1) Providing administrative support to an organization on essential systems such as recordkeeping, payroll administration, initiating human resource hiring actions, etc.; (2) Managing the acquisition of supplies, equipment, and services in accordance with regulations and local policies; (3) Conducting portions of financial, management, or program analyses, and documenting findings, issues, and recommendations; and (4) Providing guidance to managers and staff on financial, budgetary, or administrative topics, including regulations and guidelines.
  2. A master's or equivalent graduate degree OR (2) full years of progressively higher-level graduate education leading to such a degree OR an LL.B. or J.D. (if related), with a major study that directly reflects the job-related knowledge, skills, and abilities necessary to satisfy the minimum qualification requirement and perform the duties of this position.
  3. A combination of education and experience as described in 1 and 2 above which together equals 100% of the requirement.

Minimum Qualification GS-11

  1. One year of specialized experience comparable in scope and responsibility equivalent to grade GS-9 in the Federal service. Experience may include (1) Preparing budget estimates or justifications for an organization; (2) Monitoring an organization's budget to ensure obligations, expenditures, and requested allotments stay within approved funding limitations; (3) Managing the acquisition of supplies, equipment, and services in accordance with regulations and local policies; (4) Providing administrative support to an organization (e.g., procuring supplies or services, initiating human resource hiring actions, payroll administration, etc.); (5) Conducting financial, management, or program analyses and documenting findings, issues, and recommendations; (6) Leading teams, projects, and/or complex agreements; and (7) Responding to questions on policy, procedure, and guidance as it relates to the budget process.
  2. A Ph.D. or equivalent doctoral degree OR (3) full years of progressively higher-level graduate education leading to such a degree OR an LL.M. (if related), with a major study that directly reflects the job-related knowledge, skills, and abilities necessary to satisfy the minimum qualification requirement and perform the duties of this position.
  3. A combination of education and experience as described in 1 and 2 above which together equals 100% of the requirement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Time In Grade Requirement: Applicants must meet both eligibility and qualification requirements for the position of interest by the closing date of the JOA.

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