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Administrative Support Specialist

2 months ago

Urbana, Illinois, United States Spherion Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Assistant to provide comprehensive support at various client locations. The ideal candidate will be detail-oriented, efficient, and possess excellent communication skills.

Key Responsibilities
  • Manage and organize filing systems (both physical and digital) to ensure easy access to important documents
  • Handle internal and external communications, including emails, phone calls, and in-person interactions
  • Prepare and edit correspondence, reports, and other documents with high attention to detail
  • Proficiently use Microsoft Office suite (Word, Excel, PowerPoint, Outlook) for various administrative tasks
  • Provide exceptional customer service to clients, vendors, and team members
  • Attend meetings, take accurate minutes, and distribute them in a timely manner
  • Manage calendars, schedule appointments, and coordinate travel arrangements when necessary
  • Maintain office supplies inventory and place orders as needed
  • Assist with special projects and perform additional administrative duties as assigned
Requirements
  • Proven experience as an Administrative Assistant or in a similar role
  • Advanced organizational skills with the ability to multitask and prioritize effectively
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
  • Detail-oriented with a keen eye for accuracy
  • Excellent customer service orientation
  • Ability to take clear, concise meeting minutes
  • Professional demeanor and appearance
  • Demonstrated reliable work ethic and excellent attendance record
  • Exceptional phone etiquette
  • Ability to follow through on tasks and work efficiently
  • Adaptability to changing priorities and deadlines
What We Offer

Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility). We welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact us.