Office Services Supervisor

6 hours ago


La Jolla, California, United States Vendor Direct Solutions, LLC Full time
Job Description

Vendor Direct Solutions, LLC is seeking an experienced Office Services Supervisor to oversee the day-to-day operations of the Service/Copy Center. The ideal candidate will have strong leadership skills, excellent customer service skills, and the ability to multitask and prioritize tasks effectively.

Key Responsibilities:

  • Oversee department personnel, delegating tasks and responsibilities, monitoring attendance, overtime, and performance issues.
  • Coordinate daily routines, scheduling, workflow, and special projects within the Service/Copy Center.
  • Work closely with and train floating VDS employees.
  • Run high volume copy machines, produce binding, cutting, and/or assembly of reprographics projects as necessary.
  • Electronic imaging and printing.
  • Scanning and converting documents.
  • Ensure convenience copiers are working properly, checking for quality via daily inspections. Loading copy machines with paper and toner as needed. Clear paper jams and contact/inform technicians for specific problems.
  • Assist VDS management with company policies and initiatives.
  • Maintain records for management reports and inventory of supplies needed.
  • Coordinate distribution of office supplies, fax transmissions, and mail to company personnel and/or designated drop-off points as required.
  • Maintain a high level of technical expertise, industry knowledge, and a professional disposition.
  • Assist the Facilities department with overseeing visitors' offices, conference room management, set-up, and catering support.
  • Handle sensitive and confidential information.

The job duties listed above are not an exhaustive list of every task that will be performed, but are intended to provide a representative summary of the major duties and responsibilities. Candidates may be required to perform additional, position-specific duties.

Job Qualifications:

  • Exceptional customer service skills.
  • High school diploma or equivalent required; some college preferred.
  • Strong leadership skills and willingness to function as a role model within the office.
  • Minimum of three years office services experience in a law firm setting and relevant supervisor/lead experience.
  • Ability to interact with high-level executives, administrators, attorneys, paralegals, and assistants.
  • Experience in using reprographics equipment, including models with color copying/printing capabilities.
  • Understanding of postal equipment, including standard shipping software.
  • Excellent communication skills, both verbal and written.
  • Keyboard and Windows PC/Office Suite skills.
  • Must be able to lift up to 50 pounds.
  • Must be able to push, pull, bend, twist, and work standing up for long periods of time.

Vendor Direct Solutions is not a temp or a recruiting agency. We are a full-time employer.

Vendor Direct Solutions offers competitive salary and benefits, which includes 10 paid Holidays, Paid Time Off, Medical, Dental, Vision, Life Insurance, and 401(k).



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