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Maintenance Administrative Coordinator

2 months ago

Bloomington, Indiana, United States Arrow Staffing Inc Full time
Job Summary

The Maintenance Administrative Coordinator plays a pivotal role in ensuring the seamless operation of our facilities. This position bridges the gap between technicians, vendors, and internal departments, streamlining communication and work order management.

Key Responsibilities
  • Receive and process maintenance requests from departments or internal systems.
  • Track the progress of work orders, communicate updates to stakeholders, and follow up for timely completion.
  • Act as the central point of contact for maintenance-related inquiries.
  • Communicate effectively with technicians, vendors, and internal departments regarding work orders, scheduling, and project updates.
  • Maintain maintenance department records, including work order logs, inventory lists, and vendor information.
  • Prepare reports on maintenance activity and track key performance indicators (KPIs).
  • Manage maintenance budgets and track expenditures for materials and supplies.
  • Create and maintain filing systems for maintenance documents and records, including accurate and detailed work order history for future use.
  • Provide general administrative support to the maintenance team, such as scheduling meetings, managing calendars, and preparing presentations.
  • Coordinate maintenance efforts between company personnel.
Requirements
  • Minimum of 2-3 years of experience in a maintenance or administrative role.
  • Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
  • Excellent communication and interpersonal skills.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook); Maintenance Management Software (a plus).
  • Ability to work independently and as part of a team.
  • Strong attention to detail and accuracy.
Work Environment

Monday-Friday 8:30am-5pm. 90% of position is located in Monroe, 10% is located in Neptune.