Executive Office Assistant Manager

3 weeks ago


Spring Valley, New York, United States Direct Recruiters, Inc. Full time

We are seeking a highly skilled Executive Office Assistant Manager to join our team at Direct Recruiters, Inc.

About the Role

This is a newly created expansion role due to an internal promotion, offering a bright and collaborative work environment. As an Executive Office Assistant Manager, you will provide exceptional support to a small team of busy executives, ensuring seamless day-to-day operations.

The ideal candidate will have strong organizational skills, be extremely detail-oriented, and possess excellent communication skills. You will be responsible for providing real-world workplace examples of problem-solving, project coordination, and being solution-oriented in new situations.

Key Responsibilities:

  • Providing administrative support to senior-level executives
  • Managing calendars, scheduling meetings, and preparing travel arrangements
  • Preparing presentations, reports, and other materials as needed
  • Coordinating projects, setting priorities, and meeting deadlines
  • Maintaining confidentiality and handling sensitive information with discretion

Requirements:

  • 3+ years of experience in an administrative role, preferably in a facilities management or construction industry
  • Excellent MS Office skills, particularly with MS Word and MS Excel (pivot tables, macros, formulas, lookups)
  • Strong Adobe PDF skills (file conversions, highlights, redactions, redlines, changes)
  • Experience working in a similar role for a facilities management, construction, or similar industry company

Salary Range:$70,000 - $90,000 per annum, depending on experience


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