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Recruiting Coordinator

2 months ago

Tampa Florida, United States Affiliated Engineers, Inc. Full time
About Affiliated Engineers, Inc.

Affiliated Engineers, Inc. (AEI) is a leading, multidisciplinary consulting engineering firm and collaborative community of over 800 employees who plan, design, and deliver high-performance, innovative, and holistic engineering solutions — positively impacting society and advancing humankind.

Job Summary

We are seeking a highly organized and detail-oriented Recruiting Coordinator to join our team in Tampa. As a Recruiting Coordinator, you will play a critical role in supporting our team of experienced Recruiters in coordinating the flow of information between Recruiters, Candidates, and Internal clients.

Key Responsibilities
  • Participate in internal client intake meetings and post job openings to corporate and external job boards.
  • Identify potential leads, prospects, and applicants to initiate the recruitment process.
  • Work within our ATS (ICIMS) and CRM to drive hiring workflow requirements and meet Key Performance Indicators (KPIs).
  • Collaborate with experienced Recruiters on pipeline priorities and adjust search efforts as needed.
  • Coordinate pre-interview and post-interview meetings and provide necessary materials.
  • Identify opportunities for improving candidate experience and scheduling efficiency.
  • Assist in scheduling and coordinating hiring manager, team, and candidate activities as needed.
  • Collect, initiate, and execute reference checks on candidates in the hiring workflow.
  • Create, manage, and share weekly reporting on active hiring workflows.
Requirements
  • Experience supporting senior management in large, corporate environments or senior professionals in a professional services firm.
  • Strong PC skills, including a working knowledge of Microsoft Office and Outlook tools.
  • 1+ years of recruiting coordinator, HR, or administrative experience.
  • Effective skills to help you flourish:
    • Multitasking, prioritization, and completion of high-volume tasks and projects with little to no guidance.
    • Exceptional verbal and written communication skills and the ability to switch gears at a moment's notice.
    • Excellent judgment, discretion, and sensitivity when dealing with high-profile executives and confidential information.
    • Maintaining a high degree of professionalism in dealing with senior professionals inside and outside the company.
    • Smart and timely decision-making; understanding when to take ownership of a decision and when to involve other parties.
    • Reacting with appropriate levels of urgency to situations and events that require quick response or turnaround.
    • Thinking ahead and troubleshooting; removing obstacles before they become problems.
    • Impeccable attention to detail.
About Our Company Culture

AEI is passionate about investing in our brilliant talent by allowing for personal and professional growth through supporting clients like NASA; the National Institutes of Health and Cone Health System; the US Department of Homeland Security and US Department of Energy; and Stanford University and the California Institute of Technology.

Our flexible and collaborative work environment demonstrates our dedication to employee appreciation and collective commitment to excellence.

We provide the opportunity to serve the greater good of humanity through work on cutting-edge, state-of-the-art projects like Promega Corporation's Kornberg Center, The University of Arizona's Biomedical Sciences Partnership Building, AbbVie's West Coast Oncology Hub, and BioMed Realty's Gateway of Pacific.

Our culture encourages professional development while adhering to a set of core values that drive company and team decisions. Our commitment to these values – innovation and expertise, integrity, communication, quality, responsibility, opportunity, and growth – informs both project decisions and behavior amongst colleagues and clients.

We offer an exceptional benefits package (health, dental, vision) and a year-end bonus based on company profits, individual responsibility, and performance.

We provide the tools and a support system to ensure a thriving career. If this environment and opportunity to work on world-changing projects align with your goals, we would be thrilled to meet you.